SayPro 116937-5-3 SayPro Lesson Exploring the Excel Environment

Before you begin creating spreadsheets in Excel, you may want to set up your Excel environment and become familiar with a few key tasks and features such as how to minimize and maximize the Ribbon, configure the Quick Access toolbar, switch page views, and access your Excel options.

NOTE: The Excel 2010 interface is very similar to Excel 2007. There have been some changes that we will review later in this lesson, but if you are new to Excel, first take some time to learn how to navigate an Excel workbook.

The Ribbon and the Quick Access Toolbar are where you will find the commands you need to do common tasks in Excel. If you are familiar with Excel 2007, you will find that the main difference in the Excel 2010 Ribbon is that commands such as Open and Print are now housed in Backstage view.

The Ribbon:

The Ribbon contains multiple tabs, each with several groups of commands. You can add your own tabs that contain your favorite commands.

Certain programs, such as Adobe Acrobat Reader, may install additional tabs to the ribbon. These tabs are called Add-ins.

To Customize the Ribbon:

You can customize the ribbon by creating your own tabs that house your desired commands. Commands are always housed within a group, and you can create as many groups as you need to keep your tabs organized. In addition, you can even add commands to any of the default tabs, as long as you create a custom group within the tab.

1. Right-click the Ribbon and select Customize the Ribbon. A dialog boxwill appear.
2. 
   1. Click New Tab. A new tab will be created with a new group inside it.
   2. Make sure the new group is selected.
   3. Select a command from the list on the left, then click Add. You can also drag commands directly into a group.
   4. When you are done adding commands, click OK.

   If you do not see the command you want, click on the Choose commands drop-down box and select All Commands.

3. To Minimize and Maximize the Ribbon:The Ribbon is designed to be responsive to your current task and easy to use, but if you find it is taking up too much of your screen space, you can minimize it.
   1. Click the arrowin the upper-right corner of the Ribbon to minimize it.
   2. 
      1. To maximize the Ribbon, click the arrow again.

      When the Ribbon is minimized, you can make it reappear by clicking on a tab. However, the Ribbon will disappear again when you are not using it.

   3. Whether you’re a beginner or an expert, SayPro’s Excel training is sure to help you master this powerful program. Whether you’re new to the world of spreadsheets or want to take your skills to the next level, Saypro has everything you need.

      We have classes that are perfect for beginners, intermediate and advanced Excel users. Our classes teach you all of the basics as well as more advanced techniques like pivot tables and Vlookup formulas. You can attend a class online or in person, whichever suits your schedule best.

      Take classes when it’s convenient for you – because learning a new program shouldn’t take up all of your time.

      Want to get a handle on Excel and its features? Then this lesson is for you! Exploring the Excel environment is an excellent way to get hands on experience with the software and its many features.

      In this lesson, we’ll take you through every aspect of Excel, from creating worksheets to formatting your data.

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