SayPro Political Affairs Management Division of Member Parliaments and External Relations Geneva (Switzerland) Grade P2

 Working under the supervision of the Director for Member Parliaments and External Relations, the Political Affairs Officer provides outreach to parliaments and partner organizations, supports the work of the IPU statutory bodies, and provides assessments with a view to promoting parliamentary diplomacy. He/she supports the smooth functioning of IPU Assemblies and monitors the strict observance of the IPU Statutes and Rules. Accountabilities Within delegated authority, the Political Affairs Officer will: Provide support on statutory matters relating to the smooth functioning of the IPU Assembly and other main bodies, including the IPU Geopolitical Groups; Support the preparation and work of the IPU Assembly, ensuring the timely drafting of agendas and relevant documentation, the smooth running of its sessions and follow-up, coordination of votes and other related tasks as appropriate. Monitor the strict observance of IPU Statutes and Rules; Prepare reports, position papers, information notes, budget estimates, etc. for presentation to the governing bodies and/or senior management; Engage with Members and prepare the annual report on implementation of IPU resolutions and other decisions; Support IPU work to facilitate good offices within and among parliaments; Organize meetings and develop initiatives aimed at enhancing dialogue and cooperation between the IPU and regional and other parliamentary organizations, with a view to achieving greater coherence in the parliamentary response to global issues; Support outreach and interaction with other stakeholders as part of the parliamentary ecosystem approach; Help to promote regular interaction with member parliaments. Identify opportunities and implement initiatives for IPU engagement and cooperation with non-Members, with a view to advancing towards universal membership; Carry out such other duties as may be assigned by the Director of the Division and the Secretary General and which are consistent with the overall responsibilities of the position. Work implies frequent interaction with the following: Members of Parliament and parliamentary staff Officials from the United Nations and other partner organizations Senior managers and staff of the IPU Secretariat Competencies: Professionalism: knowledge of parliamentary systems; proven ability to produce high-quality reports and papers; ability to work under pressure and meet tight deadlines. Planning and organizing: proven ability to plan and organize meetings and work, ensuring that these are consistent with the overall Strategy of the IPU. Communication: Excellent drafting ability and communication skills, both oral and written; ability to prepare written reports that are clear, concise and meaningful**.** Technological awareness: Advanced knowledge of word processing software, database applications and information management systems. Advanced use of the Internet, including the use of social media tools. Teamwork: Good interpersonal skills; demonstrated ability to work in a multicultural, multi ethnic environment. Team spirit. Adaptability to varying working environments and conditions. Gender and human rights mainstreaming: Ability to incorporate gender and human rights perspectives into substantive work. Judgment/Decision-making:good political judgment and initiative, imagination and resourcefulness, energy and tact. Building trust: Reputation for dealing honestly and openly with issues and staff; recognized and highly respected by peers, clients and staff. Commitment to continuous learning: Willingness to keep abreast of new developments in the relevant field and to develop own skills Requirements: Advanced university degree political science, law, international relations, or related fields. A combination of academic qualifications and extensive relevant experience may be accepted in lieu of an advanced degree. Excellent knowledge of the functioning of national parliaments. Experience in a parliamentary setting is a distinct advantage. Comprehensive knowledge of IPU policies, procedures and operations. At least 3 years of progressively responsible experience in public administration, international organizations or related fields. Excellent organizational and analytical skills. Excellent oral and written command of English and French, including the ability to draft in at least one of these languages. Knowledge of a third official UN language is an advantage. Duties applicable to all staff: Actively work towards the achievement of the IPU’s strategic objectives. Perform any other work-related duties and responsibilities that may be assigned by the Director of the Division for Member Parliaments. Compensation: The Inter-Parliamentary Union offers an attractive salary and benefits package comparable to that of other international organizations headquartered in Geneva, commensurate with education and experience. Indicative Annual Net Salary at the P2 level (entry level, net of tax) USD 49’254 at single rate (plus allowance for primary dependants if applicable). Post Adjustment A post adjustment for Geneva will be paid in addition to the above amount taking into account the exchange rates established by the International Civil Service Commission (website: . This rate stands at 81.50% for August 2022. Employment Policy: This position will be filled through an international recruitment process that will be open to internal and external applicants. From among equally qualified candidates, preference will be given to the under-represented sex and persons from countries not represented in the Secretariat. This position will be based in Geneva and will require frequent travelling. It will be for an initial period of two years, renewable depending on satisfactory performance and availability of funding. Working under the supervision of the Director for Member Parliaments and External Relations, the Political Affairs Officer provides outreach to parliaments and partner organizations, supports the work of the IPU statutory bodies, and provides assessments with a view to promoting parliamentary diplomacy. He/she supports the smooth functioning of IPU Assemblies and monitors the strict observance of the IPU Statutes and Rules. Accountabilities Within delegated authority, the Political Affairs Officer will: Provide support on statutory matters relating to the smooth functioning of the IPU Assembly and other main bodies, including the IPU Geopolitical Groups; Support the preparation and work of the IPU Assembly, ensuring the timely drafting of agendas and relevant documentation, the smooth running of its sessions and follow-up, coordination of votes and other related tasks as appropriate. Monitor the strict observance of IPU Statutes and Rules; Prepare reports, position papers, information notes, budget estimates, etc. for presentation to the governing bodies and/or senior management; Engage with Members and prepare the annual report on implementation of IPU resolutions and other decisions; Support IPU work to facilitate good offices within and among parliaments; Organize meetings and develop initiatives aimed at enhancing dialogue and cooperation between the IPU and regional and other parliamentary organizations, with a view to achieving greater coherence in the parliamentary response to global issues; Support outreach and interaction with other stakeholders as part of the parliamentary ecosystem approach; Help to promote regular interaction with member parliaments. Identify opportunities and implement initiatives for IPU engagement and cooperation with non-Members, with a view to advancing towards universal membership; Carry out such other duties as may be assigned by the Director of the Division and the Secretary General and which are consistent with the overall responsibilities of the position. Work implies frequent interaction with the following: Members of Parliament and parliamentary staff Officials from the United Nations and other partner organizations Senior managers and staff of the IPU Secretariat Competencies: Professionalism: knowledge of parliamentary systems; proven ability to produce high-quality reports and papers; ability to work under pressure and meet tight deadlines. Planning and organizing: proven ability to plan and organize meetings and work, ensuring that these are consistent with the overall Strategy of the IPU. Communication: Excellent drafting ability and communication skills, both oral and written; ability to prepare written reports that are clear, concise and meaningful**.** Technological awareness: Advanced knowledge of word processing software, database applications and information management systems. Advanced use of the Internet, including the use of social media tools. Teamwork: Good interpersonal skills; demonstrated ability to work in a multicultural, multi ethnic environment. Team spirit. Adaptability to varying working environments and conditions. Gender and human rights mainstreaming: Ability to incorporate gender and human rights perspectives into substantive work. Judgment/Decision-making:good political judgment and initiative, imagination and resourcefulness, energy and tact. Building trust: Reputation for dealing honestly and openly with issues and staff; recognized and highly respected by peers, clients and staff. Commitment to continuous learning: Willingness to keep abreast of new developments in the relevant field and to develop own skills Requirements: Advanced university degree political science, law, international relations, or related fields. A combination of academic qualifications and extensive relevant experience may be accepted in lieu of an advanced degree. Excellent knowledge of the functioning of national parliaments. Experience in a parliamentary setting is a distinct advantage. Comprehensive knowledge of IPU policies, procedures and operations. At least 3 years of progressively responsible experience in public administration, international organizations or related fields. Excellent organizational and analytical skills. Excellent oral and written command of English and French, including the ability to draft in at least one of these languages. Knowledge of a third official UN language is an advantage. Duties applicable to all staff:Actively work towards the achievement of the IPU’s strategic objectives. Perform any other work-related duties and responsibilities that may be assigned by the Director of the Division for Member Parliaments. Compensation: The Inter-Parliamentary Union offers an attractive salary and benefits package comparable to that of other international organizations headquartered in Geneva, commensurate with education and experience. Indicative Annual Net Salary at the P2 level (entry level, net of tax) USD 49’254 at single rate (plus allowance for primary dependants if applicable). Post Adjustment A post adjustment for Geneva will be paid in addition to the above amount taking into account the exchange rates established by the International Civil Service Commission (website: . This rate stands at 81.50% for August 2022. Employment Policy: This position will be filled through an international recruitment process that will be open to internal and external applicants. From among equally qualified candidates, preference will be given to the under-represented sex and persons from countries not represented in the Secretariat. This position will be based in Geneva and will require frequent travelling. It will be for an initial period of two years, renewable depending on satisfactory performance and availability of funding.             How to apply       Applications should be addressed to the: Director, Support Services Inter-Parliamentary Union 5, chemin du Pommier Case postale 330 CH-1218 le Grand-Saconnex, Switzerland Tel.: +41 22 919 41 50 Fax: +41 22 919 41 60 Email: job@ipu.org Applications should be received on or before 2 October 2022. In order to ensure prompt and efficiency processing of your application, you are required to provide, along with your curriculum vitae, a detailed covering letter explaining how you meet each of the requirements of the position with concrete examples. Applicants will be contacted only if they are under serious consideration. Applications received after the deadline will not be accepted.