SayPro Company Secretary (L3)

Key performance areas: • Sign (certify – true, correct and up to date) the Secretarial Statement in the annual financial statements and ensure that a copy of the financial statement is forwarded to relevant parties that are entitled to it in terms of the Companies Act • Maintain a good record of the statutory books / returns, that they are completed accurately and submitted timely viz. register of members of the company, register of directors, minute books, attendance registers at the various meetings, et cetera and comply with all other administrative regulations in terms of the Companies Act • Scrutinise all transfer forms, powers of attorney, et cetera • Ensure that adequate contact is maintained between the Board and the executives of the company and communicate to both parties on each party’s requirements, agenda formulation, policies, changes, et cetera • Provide guidance and induction to the Executive Committee members / directors of the Post Office concerning their duties, responsibilities, powers, business ethics, corporate governance and how it should be discharged in the best interest of SAPO and the shareholder • Advise executives and directors about legislation relevant to or affecting the company and report at key meetings on company compliance or non-compliance • Develop, establish and maintain an effective information-reporting process / system to meet the timelines as prescribed by the Board of Directors, Executive Committee, Department of Communications, et cetera • Involved with and act as a director for subsidiary companies • Source and provide relevant accurate information to the directors and Executive Committee members for decision-making purposes • Act within the ambit of the Articles of Association • Ensure that minutes of all Executive Committee / Board of Director’s meetings and committee meetings are properly recorded and prepare an agenda for the meetings, invitations, et cetera • Co-ordinate responses to questions from Parliament, shareholder, et cetera • Meet all obligations / duties as promulgated by the Companies Act, No 61 of 1973, on a company secretary appointed by the Board • Ensure a proper framework – including appropriate policies and procedures – is in place to ensure compliance with the constitutional documents regulating the organisation • Support the Chairperson as appropriate in all aspects of Board governance, procedures and activities • Ensure the efficient management and control of function / resources in accordance with the stipulations of the PFMA, fraud prevention and risk management principles, corporate governance, legislation, company policies, processes, regulations, Delegation of Authority, etc. Qualifications: Experience Knowledge Skills/Attributes: Qualification: B Honours Degree in the field of functionality (Legal, Chartered Secretary) (NQF Level 8) A foreign qualification must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA) Degree in field of functionality (Legal, Chartered Secretary) (NQF Level 7). Should you be in possession of a foreign qualification, it must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA). Experience: Minimum 6 to 8 years’ experience in a large or complex organisation, preferably in the function of corporate secretary Knowledge and understanding of: • Member of Chartered Institute of Secretaries • Relevant legislation e.g. Companies Act, PFMA, etc. • Regulatory reporting, company policies, statutes, rules, regulations, etc. • Strategy development, deployment, planning and communications • Project management (principles, practices, techniques and tools) • Organisational development, management techniques and good business practices • Financial Management • Value Chain Management • Risk and Compliance management Skills: Networking; Conflict resolution and/or mediation; Influencing and Negotiation; Advance