SayPro Health Programme Management —

Programme Implementation and Monitoring

• Provide strategic guidance and strong leadership to the health team across Ukraine, and partner focal points to ensure the delivery of program targets and technically sound decision-making processes.
• Coach and mentor the health team to develop decision-making skills, and empower them to apply those skills.
• Ensure that effective monitoring and performance management systems are in place for achieving agreed program activity targets, budget allocations, and financial expenditures, and ensure that value for money can be effectively demonstrated to the donor and communities, and activities and expenditures are compliant with donor requirements.
• Maintain efficient and effective operating systems that are compliant with all Save the Children Minimum Operating Standards across the consortium, including safety and security management and child safeguarding
• Lead the preparation, review and regular revision of the detailed implementation plan, risk mitigation plan, and procurement plan taking into account agreed milestones, log frame, and budget
• Monitor project progress through field visits and meetings with project staff across the country, including communities, partners, all levels of civil-military government, and other key stakeholders
• Identify areas and opportunities for integration, working closely with WASH, Nutrition, Child Protection
• Lead on revisions of core implementation documents (milestones, log frame, budget, DIP)
• Ensure that key risks are identified at the start of the project(s) and reviewed and mitigated throughout the project cycle
• Ensure that security reports are immediately reported to the Safety & Security Team when known
• Develop a detailed process for the mapping and direct service delivery in higher-risk areas to ensure clear protocols and reviews of locations are done in coordination with the Safety and Security Team.

.

Budget Management

• Ensure the effective and donor-compliant management of the project budget through close collaboration with partner focal points and the Finance department
• Prepare and implement monthly pipeline analyses and monthly spending targets
• Identify potential variances of expenses versus budget, and recommend appropriate adjustments
• Justify spending variances </> 10% in quarterly donor reports

Reporting and Documentation

• Play a leading role in the finalization of donor narrative and financial reports, the submission of budget revisions, and other donor-required documentation
• Support MEAL in the writing of donor progress reports and document case studies of successes, challenges, lessons learned, and other project-related feedback
• Coordinate with the Media and Communications team for the publication of best practices and lessons learned for a variety of external stakeholders and audiences

Human Resource Management

• Ensure that the program is appropriately staffed across Ukraine, including the appropriate combination of expertise across technical and operational areas
• Ensure that all direct reports have updated job descriptions, work plans, objectives, development goals, and clear lines of communication and reporting
• Support the capacity building of staff in English report writing, budget utilization; indicator tracking; and the preparation of detailed implementation plans
• Develop HR a capacity-building work plan for each member of the team, empowering the health program manager to take responsibility for building the team and themselves. Including a succession planning objective and career development plans in the team HR goals and objectives

Partnerships

• Ensure that any Memorandums of Understanding, licenses, or agreements are secured with relevant line ministries and the government promptly. Work with the SMT to ensure these relationships are strengthened and developed.
• Ensure that appropriate capacity-strengthening initiatives are afforded to partners as part of ongoing project implementation
• Take the lead on partner sub-award agreements, with support from the SCI Ukraine Partnership team
• Ensure the partnerships under the health team are maintained and remain relevant and beneficial to the needs of the country
• Identify new partnerships to strengthen the reach of Save the Children in Ukraine

Other

• Coordinate effectively with other NGOs, CSO, and UN agencies that are working on Health
• Maintain oversight of Save the Children Ukraine’s pharmaceutical supplies in the country
• Promote and push for the awareness and utilization of Child Safeguarding reporting mechanisms
• Liaise with the PDQ department to input into funding proposals to ensure health is integrated into the overall portfolio

Support the Health Technical Adviser to ensure that all activities are reported to relevant Cluster(s)

SKILLS AND BEHAVIOURS (VALUES IN PRACTICE):

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modeling Save the Children values
• Holds the team accountable to deliver on their responsibilities
• In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

Ambition:

• Sets ambitious and challenging goals for themselves and their team. Widely shares their vision for Save the Children, engages and motivates others
• Future orientated thinks strategically

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, other Members, and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks

Integrity:

• Honest, encourages openness and transparency