**SayPro Appointment of Bidder and Bidder Support to AEMFC Staff • Support to Contract Managers • Evaluation of Contracts, Quotations and Deliverables • Advisory and Support to SCM Units and Departmental Staff Risks and Assumptions

The activities related to the appointment of bidders, bidder support to AEMFC (African Exploration Mining and Finance Corporation) staff, support to contract managers, evaluation of contracts, quotations, and deliverables, and advisory and support to Supply Chain Management (SCM) units and departmental staff involve certain risks and assumptions that should be considered for effective procurement and contract management. Here are common risks and assumptions associated with these activities:

Risks:

1. Bidder Non-Performance: The risk that appointed bidders may not perform as expected, leading to project delays or quality issues.
2. Bidder Conflict of Interest: The risk of conflicts of interest among bidders that may compromise the integrity of the procurement process.
3. Lack of Contract Manager Resources: The risk of insufficient resources or qualified personnel for contract management, potentially leading to contract management issues.
4. Contract Non-Compliance: The risk of contract non-compliance by suppliers or service providers, which can result in financial and legal consequences.
5. Inaccurate Evaluation: The risk of inaccuracies in contract, quotation, or deliverables evaluation, impacting the selection of suppliers or service providers.
6. Inadequate Support for SCM Units: The risk that SCM units may not receive the necessary support, leading to procurement inefficiencies.
7. Ineffective Advisory: The risk of advisory and support services not effectively addressing the needs of SCM units and departmental staff.

Assumptions:

1. Bidder Performance: Assuming that appointed bidders will perform as expected, meeting project requirements and timelines.
2. Ethical Conduct: Assuming that bidders and stakeholders will act ethically and avoid conflicts of interest throughout the procurement process.
3. Adequate Contract Manager Resources: Assuming that there will be sufficient resources, including qualified contract managers, to effectively manage contracts.
4. Contract Compliance: Assuming that suppliers or service providers will comply with all contractual obligations and terms.
5. Accurate Evaluation: Assuming that the evaluation of contracts, quotations, and deliverables will be accurate and align with the organization’s standards.
6. Effective Support for SCM Units: Assuming that the support provided to SCM units will effectively address their needs and challenges.
7. Quality Advisory Services: Assuming that advisory and support services will be of high quality and contribute to improved procurement and contract management.

It’s important to actively manage and mitigate the identified risks and validate assumptions throughout the procurement and contract management process to ensure that potential issues are addressed, and the process remains aligned with the organization’s goals and objectives. Additionally, having contingency plans in place for potential risks is a good practice.