**SayPro Bid Design Preparation • Notice to Bidders Mapping • Background Overview and Scope of Work Specification • Pricing Schedule and Delivery Schedule • General Supplier/Service Provider Obligation Mapping • Returnable Documents Mapping • SDB Documents Mapping Means of Verifications

Means of verification for the activities related to bid design and preparation, including the mapping of the notice to bidders, background overview and scope of work specification, pricing schedule, delivery schedule, general supplier/service provider obligation mapping, returnable documents mapping, and SDB (Small, Medium, or Micro-sized Enterprises) documents mapping, are essential for ensuring that these processes are carried out effectively and transparently. Here are common means of verification for these activities:

Bid Design Preparation:

1. Notice to Bidders Mapping:

• Maintain records of the finalized notice to bidders, including drafts and revisions.
• Confirm that the notice is published on the organization’s website and relevant tender portals.

1. Background Overview and Scope of Work Specification:

• Document the background overview and scope of work specification for each bid.
• Retain records of any stakeholder or subject matter expert meetings and notes.

1. Pricing Schedule and Delivery Schedule:

• Keep records of the finalized pricing and delivery schedules for each bid, including all versions and revisions.

1. General Supplier/Service Provider Obligation Mapping:

• Maintain documentation outlining the general obligations and responsibilities for suppliers or service providers.

1. Returnable Documents Mapping:

• Confirm that returnable documents are received from bidders for each bid opportunity.
• Keep records of the completeness and compliance of returnable documents.

1. SDB Documents Mapping:

• Maintain records of documents related to Small, Medium, or Micro-sized Enterprises (SDBs), including submissions and compliance with relevant regulations.

These means of verification help ensure that the bid design and preparation process is well-documented, transparent, and compliant with relevant regulations and policies. They support accountability, effective decision-making, and continuous improvement in the bid management process. Additionally, they assist in validating the integrity and transparency of the bidding process.