SayPro Lebanon Project Management —

Activity planning and management

• Plan, manage and monitor the projects’ activities, in compliance with the contract signed with the donor and with COOPI and the donor’s procedures;
• Prepare internal monthly reports and regularly organizes project review;
• Contribute to analyzing possible opportunities for project designing/funding;
• Elaborate, write and prepare all necessary documents to present new projects, in accordance with the organization’s processes and procedures;
• Cooperate with the Communication and Fund-Raising office for all communication, awareness, and fundraising activities implemented in and for the country, also supporting the donor’s visibility.

Staff Management

• Ensure recruitment of project local staff, in compliance with the country’s rules/laws and COOPI’s procedures in the country;
• Ensure good coordination with local partners to organize joint programmatic activities and ensure the highest quality standards in implementation;
• Plan and organize capacity-building activities for the local partner;
• Evaluate local staff employed for projects and participate in the evaluation of the project,

Administrative and financial management

• Ensure good administrative and financial management of the project (e.g. expenditure planning, budget monitoring);
• Ensure correct supervision or direct management of accounting and project cash safe/bank account.

Logistics

• Ensure correct planning of purchases in line with the project and related procedures (donors and organization);
• Responsible for the correct management of all goods purchased for the project, and for regularly updating the inventory, in cooperation with the Administrative Coordinator;
• Contribute to strengthening security assessments and ad hoc procedures, applying the general country procedures to the specific context of the project.

Reporting and proposal writing

• Ensure timely preparation of all financial and narrative reports;
• Ensure the preparation of all formal communication and contract modifications requests (ex. budget modification) of the project to the donor;
• In coordination with the Head of Mission, contribute to the development of country programs and sector projects by proposing and writing a new proposal and identifying potential donors.

Institutional relations

• Ensure smooth communications with the donors’ officers, the local project partners, and beneficiaries, in compliance with the organization’s guidelines;
• Represent COOPI in all relevant clusters and working groups, contributing to raising the organization’s profile, and keeping the organization abreast of the latest technical guidance and recommendations;