SayPro Procurement & Logistics Management Consulting Service —

The Procurement & Logistics Manager will be responsible and accountable for the delivery of all procurement and logistics-related activities in accordance with the organization’s procurement and logistics policies and procedures. Leads operational country assessments, including supply chain management, purchasing, facilities, and fleet management. Serve as the procurement specialist and will be responsible for developing and standardizing operations processes and systems in accordance with country office guidance and directives.Collaborates with colleagues across departments to identify system needs, and process bottlenecks, and develop unique solutions to enable more timely, efficient, and accountable operations. Support preparedness planning across country programs, developing instructional material, facilitating training, and mentoring staff.Key SayPro:Procurement Management· Liaise with Program staff to ensure any requirements for procurement support are identified approved and procured in a timely, well-documented, and cost-efficient manner. Implement an annual planning process to streamline repetitive procurement of goods to increase competitive tendering and internal processes.· Liaise with the Program staff to get the required specifications for the equipment and advise the concerned teams.· Establish and update supplier database as necessary and arrange for preferred supplier agreements for types of supplies as well as services that will be demanded on a regular basis.· Source new vendors for better quality inventory and negotiate for better prices and prepare the procurement support documents.· Manage and ensure timely purchase and delivery of equipment and consumables keeping to the policies and procedures of the Country office procurement guide.· Use customer service skills, and establish and maintain effective working relationships with vendors.· To participate in the tendering processes to manage tender lists, manage the dispatch of tender documentation and quotations in accordance with the governing laws and coordinate responses to tender inquiries as appropriate.· Manage performances and contracts of long-term and short-term suppliers.· Conduct continuous capacity assessment of implementing partners, analyze gaps, and provide training to strengthen capacities.· Ensure accurate and timely payment of invoices, as necessary for the organization with the suppliers.· Ensure quality standards are met through administration of purchasing complaints.Logistics and Program Support· Responsible for all logistics, procurement, and distribution of supplies for the needs of the programs and operations of the organization in South Sudan.· Prepares and submits periodic procurement, inventory status, consumption, and other related reports of the unit.· Establish and maintain sound and easily retrievable records and files (hard copies and electronically, as necessary) for all forms and processes of procurement, storage, and distribution transactions.· Establish and maintain asset and inventory registry, including equipment allocation & maintenance, and disposal of assets in accordance with organization policies.Fleet Management· Ensure transport needs are met on time and efficiently managed with sound transport need scheduling so that operational and programmatic activities run smoothly.· Ensure efficient utilization of available vehicles and any other transport resources and monitor associated running costs are always maintained at a reasonable range.· Ensure vehicle insurance policies are renewed, any accidents are reported, and claims are processed on time and efficiently.Planning and Compliance· Participate in budget preparation and monitoring of budgetary allocation of procurement items to ensure compliance.· Proactively identify and manage risk in own area ensuring compliance with all relevant legislation, policies, and procedures including timely completion of compliance training where required.· Undertake training as required and agreed with the line manager.· Strengthen capacity of staff and partners in relation to procurement, storage, distribution, and related functionsLeadership & Management· Role Model to a high standard organization’s policies and procedures, values and leadership standards.· Proactively contribute to the development of the divisional strategy.· Ensure all direct reports have clear performance goals and development plans which enable them to succeed.· Ensure the effective management of resources (financial, technical, human resources, and operational) to achieve the organizational strategic objectives.· Play advisory role on all procurement and logistics management aspects to all offices· Effectively select, retain, and develop talent, and skills to help build a strong team· Proactively lead a team, to ensure a high standard of employee engagement.Capacity Building· Organize Procurement training for both program and operations staff on a regular basis.· Train staff on procurement and logistic procedures and policies to ensure compliance with government regulations and documentation requirements pertaining to exports.· Develop and maintain an effective orientation package and ensures that new staff members are appropriately orientated on Procurement policies and procedures in a timely manner.· Ensure that the Procurement department maintains cooperative relations with other departments and interacts with them in a positive manner.