SayPro PLANNING FOR RESOURCES, LOCATIONS AND PERSONNEL

Description

PLANNING FOR RESOURCES, LOCATIONS AND PERSONNEL (117870 SO1, AC 3)The trainer needs to arrange resources, locations, and personnel to suit the intended delivery.  The resources that you need for your training / facilitation session would normally be provided by the organisation you work for or by the community and could include:

• Required documentation, such as the attendance register, handouts, course evaluation forms, name tags, etc.
• Venue and furniture
• Stationery
• Projectors
• Flipchart stands
• Charts
• Dummies for demonstrations

1. ORGANISING THE TRAINING VENUE

 Ideally, the following conditions should be met in respect to the location for a training workshop:The workshop should be held in a location away from the normal place of work of the participants

• The room used should be large enough to hold all participants comfortably
• Seating facilities should be comfortable

It is advisable to check the training venue in advance for the availability of relevant resources. Check for:

2. ORGANISING MATERIALS AND EQUIPMENT

The necessary materials and equipment will depend on the training methods that are used.  Some will be needed for preparation (e.g. computer, printer & photocopiers) and others during the workshop itself. No list of materials would ever be complete but here are some ideas to begin with you can brainstorm and create your own checklist!
Materials

• large and small sheets of paper
• pens, markers of different colours
• scotch tape
• chalk
• overhead transparencies/videos/cassettes/slides

Equipment

• Video equipment (if necessary), overhead projector, etc.
• Board, tripod or stand, or somewhere to put large sheets of paper on the walls. An option is a flip chart by the wall where there is open access (flip-charts are the large white writing pads with holes that allow them to be fixed to the special stand) (see Picture 1).

In case some resources are unavailable, make necessary arrangements ahead of time, or use your creativity to find substitutes to support the training exercises.

3. ARRANGING PERSONEL

The following people must be identified;

• Who can the facilitator call upon for day-to-day advice and support? 
• Who is responsible for setting the schedule of events and for sending invitations? 
• Who deals with food and accommodation and with reimbursing travelling expenses of the participants? 
• Is clerical support available and if so, how much and from whom e.g. stationery supplies, typing, photocopying, collating and binding, purchasing materials and equipment needed for workshops?

1.6 PREPARING LEARNING MATERIAL (117870 SO 1, AC 4)As part of preparation for a facilitation session, the trainer must prepare the learning material to suit the purpose of the facilitated activities and the agreed outcomes.  The learning material could include:

• notes,
• diagrams,
• worksheets,
• audio and visual aids, and
• models