SayPro Considering Communication of M&E Results

M&E-related findings have many potential audiences: funding agencies, steering committees, cooperating institution, project and implementing partner staff, and primary stakeholders. The main purpose of communicating findings is to ensure accountability and motivate stakeholders to action. Draft M&E findings need to be discussed with implementing partners and primary stakeholders in order to get feedback on accuracy, reach joint conclusions and agree on next steps. Final findings can then be passed to the relevant organisations for accountability and action.Plan carefully how you will communicate your M&E findings. Reach agreement with project stakeholders on who needs to receive what kinds of M&E information. Remember to include accountability, advocacy and action-oriented audiences and to agree on the information (content and form) they need.Plan for communication as part of your M&E system from the outset. Do not hope or expect that someone else in the project will communicate M&E findings. As part of this, invest in good communication, not only in producing effective outputs but also in project-based capacities for communication.A key communication task is to ensure that your findings are correct. Workshops and meetings are critical events to seek feedback and plan action.When planning to present M&E information for feedback, consider these practical aspects:

• Ensure clarity of message for specific audiences.
• Agree on the frequency for communicating information.
• Ensure timeliness. When do you need to get feedback to still be useful for decision making?
• Consider location. Where will people feel at ease?

Use different media to communicate findings. Written reporting is most known and ranges from formal progress reports, to special studies, to informal briefs in the form of memorandums highlighting a current issue. M&E findings can often be communicated more effectively verbally than by other means. Speaking directly with a target audience provides a quicker and more flexible way to convey your message. Also use visual displays, such as graphs or charts showing trends or maps, to convey summaries of what is happening.Please visit our website at www.saypro.online Email: info@saypro.online Email: info@saypro.online Call: + 27 11 071 1903 WhatsApp: + 27 84 313 7407. Comment below for any questions and feedback. For SayPro Courses, SayPro Jobs, SayPro Community Development, SayPro Products, SayPro Services, SayPro Consulting, and SayPro Advisory visit our website to www.saypro.online