*SayPro Supply Chain Management

REQUIREMENTS: An undergraduate qualification in Financial Management / Supply Chain Management or relevant at NQF level 6 as recognised by SAQA. Minimum of 3 years’ experience at junior managerial level in Financial Management / Supply Chain Management environment. Knowledge of the South African Constitution Knowledge of the Public Service Regulatory Framework. Knowledge of the Public Finance Management Act. Knowledge and understanding of the BMA Legislations and Prescripts. Knowledge of Supply Management process and procedures. Understanding of all BMA legislation and related prescripts. Knowledge of the National Treasury Regulations, reporting frameworks. Knowledge of the National Treasury Public Sector Risk Management Framework. Understanding of other best practice e.g. frameworks for Corporate Governance, compliance and reporting. Verbal and written communication skills. Good grooming, business writing and presentation skills. Knowledge management, planning and organising. Time Management. Decision making, follow -up, planning and organising. Conflict management, analytical skills and quality orientation. Computer literacy and customer focus. Strategic thinking and problem solving. Pay attention to detail. Adaptability, creative and innovative. Abili0ty to work under pressure and meet deadlines. A valid driver’s license, willingness to travel, and working extended hours. DUTIES: The successful candidate will be responsible for, amongst others, the following specific tasks: Facilitate Demand Management, Bid and Contract Management. Develop and facilitate implementation of the demand forecasting, prioritization and sourcing strategy. Develop and monitor implementation of the procurement and demand management plan. Ensure that tenders and RFQ’s are handled in line with stipulated procedures to ensure adherence to policies and delegations, PPPFA and Treasury Regulations. Make inputs to the draft terms of reference for tenders and RFQ’s. Timeous distribution tender/RFQ schedule. Ensure completeness of tender/RFQ files. Monitor adherence to the contracts. Manage administration of transversal contracts . Manage Procurement and Payments processes in the Border Management Authority. Ensure that request and payments processed in SCM adhere to prescripts . Ensure that requests for orders are processed timeously. Ensure that invoices received are processed timeously. Manage revision on summary of quotation, specifications and all documents supplied by the suppliers in order to comply with prescribed requirements. Manage the generation of purchase orders, and issuance to the relevant parties. Manage the receipt of goods against the SLA delivery targets and project budget plans. Prepare and maintain accurate records and documentation on all solicitations, responses, purchases, contracts, correspondence and related follow up. Manage tender process administration, evaluation and adjudication process. Establish the bid specification, bid evaluation, bid adjudication committee and oversee the proper functioning of the committees. Manage preparation of a tender document upon receipt from tender bid specification committee. Manage the tender/bid advertisement processes . Manage the administration of tender briefing session . Manage preparation of logistics for the Evaluation and Adjudication Committees. Serve as an observer in the Evaluation and Adjudication Committee. Ensure that all procurement is in compliance with the SCM policies and procedures of the BMA. Develop procurement plans, policies, procedures and strategies is in line with relevant legislation. Align procurement plan, policies and strategies with the annual budget. Provide guidance and support to different units and managers with regards to procurement needs. Introduce a system for provisioning, procurement, stock control and reporting. Ensure an up to date database of service providers. Oversee the development and efficient utilization of a supplier database. Ensure that re