**SayPro Head of support services – IRAQ

 Presentation of TGH "Actor in a sustainable and shared solidarity" Founded in 1994, TGH is a French international solidarity organization based in Lyon, France. The association designs and implements emergency, rehabilitation and development programs in the following sectors: water, hygiene and sanitation, civil engineering, food security and rural development, socio-educational and psychosocial. TGH is currently operating in 10 countries in Africa, Asia, Europe and the Middle East. Job description The Head of support services will be under the responsibility of the Country Director. He/she will be directly managing the HR manager, Logistic manager and Finance manager. The Head of support services will as well manage functionally the admin/HR/finance officer (Mosul) and the logistic officer and assistant (Mosul). The main responsibilities include: FINANCE Prepare budgets linked with the project proposals Follow the daily/monthly expenses for all the projects Develop a strategy for allocations of expenditure per project ensuring timely execution of funds. Oversee a regular voucherisation of invoices on the mission and train the team as per necessary Keep an up-to-date Allocation Table for the mission and forecasts Manage, all mission budgets, proposals, financial reports, monthly accountancy closure, cash flow forecast Manage the cash flow and cash supply requests to Head Quarters and with the bases Lead finance risk management strategy, design/contribute to effective implementation of TGH and donor’s financial guidelines Prepare and lead the financial audits, spot checks and reporting process conducted by public departments, donors, 3rd parties In collaboration with the Country Director, assure the link with the financial interlocutors (DNGO, donors, bank…) ADMINISTRATION Lead the process of DNGO report preparation, submission, and validation on time, and connect all required information beforehand to avoid delays. Ensure that TGH follows the Iraqi laws and TGH policies are compliant with the Iraqi labor code; update internal regulations, work contracts, and administrative guidelines accordingly. Ensure payment of all legal liabilities on time, income tax, social benefits, etc Enhance staff capacity on legal aspects including taxation, visas, administration, registration, DNGO reporting and banking matters to avoid outsourcing to minimize the costs on legal matters. Supports the implementation of internal procedures in coordination with the HQ Provide specific training to the national team on the internal logistics, HR, admin and finance procedures Support the Administrative team with administrative procedures (i.e. clearance for office, guesthouse, field visit requests…) Ensure a clear archiving of all accountancy and administrative documents LOGISTICS Ensure respect of internal and donors’ purchase procedure Ensure a check on the documentation of purchase procedures Validate or make invitation letters, tender reports, contracts and all logistic documents related to procurement Ensure a clear archiving of all logistic processes Follow up all contracts (premises rental, car rental etc…) Ensure accurate movement plans and drivers’ management Ensure accurate stock management in Erbil and Mosul office Ensure IT set up accuracy and running for all bases Ensure all TGH tools are up to date and running for all Ensure supplier lists and price lists are updated and match the procurement needs for all bases HUMAN RESOURCES Collect all necessary information on local labour law and update internal regulations/work contracts accordingly Follow-up of the HR contracts and evaluations Follow up of the HR database (leave follow-up, employment contract FU etc.) Ensure the regular update of all HR documents (organigram, leaves etc.) Assist the Country Director in ensuring that all HR policies are understood and respected by all staff Participate to the hiring process of any support staff to be recruited Ensure that recruitment processes are held in compliance with TGH’s policies and Iraqi labour law Monitor and contribute if needed to any recruitment process Identify the training needs and organize trainings for the support teams Contribute to the duty of care by highlighting key performers, workplace ethics, and working environment enhancement. GENERAL SUPPORT TO THE MISSION Liaise with programs for project budget forecasts and follow-up and procurement follow-up Contribute to the respect of security measures applied by the Country Director Design and implement a capacity-building plan for managers and departments, ensuring smooth localization transition towards. COORDINATION AND REPRESENTATION Attend internal coordination meetings Attend external inter-NGO administration, HR and logistic coordination meetings if needed REPORTING Writing financial reports and compiling data for financial reports Contribute to monthly reporting to Head Quarters for accountancy, HR and procurement Regularly report to Country Director This list of responsibilities could be modified according to the needs. Profil At least 3 years’ experience with a humanitarian NGO including 2 years in a coordination position Strong knowledge of accounting / financial and HR management / logistics in a NGO context Proven experience in accountancy Good knowledge of SAGA and excel Experience in staff capacity building is an added advantage. Good knowledge of the humanitarian environment (NGOs, UN, main donors) Good communication and writing skills in English. Arabic and Kurdish are an asset Good organizational and planning skills, analytical skills Strong leadership and staff management skills, with experience in managing diverse and multidisciplinary teams Ability to anticipate and make decisions Diplomatic, and problem-solving skills, effective decision-maker Intercultural: calm, self-control, respect for cultural differences and a very good ability to work in a multicultural environment. Ability to live and work in a volatile security environment Information Position: Head of support services Country: Iraq / Kurdistan region of Iraq Duration: 7 months – possibly renewable depending on funding Starting date: December 2022 (minimum 1 month is necessary to complete the visa procedures) Location: Position currently based in Erbil with field visits to Mosul office and sub-offices through Iraqi Kurdistan and Federal Iraq as security conditions allow Place in the org. Chart: Under the direct responsibility of the Country Director Conditions: Salaried contract, gross monthly salary from €2’300 to €2’800 depending on experience, monthly per diem USD 650, medical coverage of 100% + repatriation insurance + provident fund, accommodation, international and local transportation as part of the mission, break every 3 months. Non-family duty station             How to apply       Please send your CV and Cover Letter to Amandine RUINART, HR Officer: