SayPro Check if your filing system shows any of the following symptoms:

• You find the information you need is difficult to obtain due to your system or lack of one
• You are repeatedly having to expand your file system capacity
• You are maintaining duplicate files of the same information
• You are filing material to protect the function and not because of information or legal requirements
• You are using your filing system or equipment for non-records storage
• Your file folders are too full for easy access
• Your filing drawers or shelves are too full for easy access
• You are not finding the information you require in the first place you look

This analysis records inventory reveals the strengths and weaknesses of a record keeping system.