SayPro O & M Internship

Key Responsibilities: Under the supervision of the O & M Manager, the intern will be exposed to and assist with: Project Administration: • Attend and participate in meetings at office and off-site. • As required, record and produce accurate and concise minutes of meetings timeously • Assist Project Managers with tender process from tender advert to award of tender • Assist Project Managers with editing and compiling of consultant and contractor tender documents • Ensure timeous compilation of draft presentations for tender clarification meetings when required • Manage completion of the attendance register during tender clarification meetings when required • Record and produce tender clarification meeting minutes and distribution thereof • Coordinate tender evaluation meetings • Ensure that approved memos are filed with responsible person in each region • Processing of variation orders • Type letters, agendas, minutes and other documents as required, including memos for Board approval • Ensure efficient and accurate typing of correspondence • Ensure correct profiling of documents on EDMS (SANRAL’s electronic document management system) • Maintain databases • Uploading of documents and drawings into system at project implementation and close out. • Cut CD’s, prepare CD labels, envelopes and booklets • Ensure project information is available for all audits • Provide limited technical input on projects when the project manager is not available. • Involvement in Strategic Planning for Regional Network, including reporting, loading and submission of construction reports and drawings. General Administration: • Coordinate all logistics for project meetings • Ensure that all travel arrangements made are correctly and distributed accordingly (local and international) • Assist Project Managers when their allocated assistants are not available • Attending to public queries where possible • Ensure attendance and participation in appointed focus groups and committees • Assist in filing and record keeping of Statutory Control applications Communication: • Ensure continuous professionalism with staff and stakeholders • Responding to and / or assisting with project related public queries • Liaison with internal and external stakeholders • Acquire knowledge of work style preferences & functions of team colleagues • Assist in communication with Statutory Control applicants.