SayPro Area Coordination Management —

Reporting to the Head of Mission, you will be scaling up one of PAH’s regional programs in Ukraine from a $2-3M operation to a $5-7M operation (target size differs by region and may increase or decrease based on conflict dynamics)

You will provide leadership to both program and support teams in the field and serve as a high-level representative to new and existing external stakeholders

Strategy & Growth: Oversee the implementation of PAH Ukraine’s program strategy in areas of Protection/Advocacy, WASH, Food Security/MCPA, Shelter/NFI

Provide analysis of the current security and socio-economic situation, trends, need, gaps, and activities of external parties in areas served in order to inform mission direction

Ensure activities and programs are appropriate and meeting the needs of beneficiaries and identify new strategic opportunities

Represent PAH in external meetings with donors, partners, clusters, working groups, and other NGOs and government agencies in order to stay informed, report relevant findings to the mission, and increase PAH’s visibility within the donor and partner community

Cultivate strong networks and relationships with external partners, local authorities and others; skillfully manage stakeholders and obtain buy-in for PAH Ukraine activities as needed

Support proposal assessment, development, and budgeting

Contribute to external-facing materials (issue papers, press releases, etc.) as needed

Cultivate a positive, fulfilling work environment for team members, promoting productivity and good relationships within the team

Lead by example, demonstrating the emotional intelligence, skills and work ethic you want to see in your team

Coach team members, helping them set and achieve goals and develop the skills they need for optimal results

Identify the team’s strengths and weaknesses and manage the team accordingly, balancing the need for expedient implementation in a crisis with individual team members’ long-term development goals and motivation

Establish team-wide goals, monitor progress, and provide feedback as needed

Prevent and resolve conflict

Oversee all aspects of program implementation, including budgeting and financial management, tracking achievements and milestones, reporting, coordination of field teams, and communication with Head of Mission

Provide leadership and support to project implementation teams, troubleshooting and coordinating as needed

Assist with MEAL process for field programs, conducting site visits as needed and providing suggestions for improvements on the ground

Ensure mechanisms for capturing and disseminating best practices and lessons learned

Ensure mechanisms for beneficiary feedback are in place

Identify and cultivate relationships with local partners as needed and maintain awareness of the 3Ws (who does what where)

Manage program finances including cash flows, budget forecasting, and reporting

Oversee procurement, ensuring timely supply management as well as compliance with all application policies and regulations

Lead timely recruitment of national and expatriate team members as needed

Ensure regular performance reviews and career management in line with PAH HR policies and procedures

Analyze the security situation as frequently as needed in collaboration with mission security officers; proactively address security and safety risks to minimize risks to staff

Ensure that staff adhere to safety and security protocols

Ensure compliance and understanding of all policies and procedures related to fraud, corruption, transparency, and whistleblowing