Author: Tsakani Rikhotso

• Click the cell where the formula will be defined (C5, for example).
• Type the equal sign (=) to let Excel know a formula is being defined.
• Type the first number to be added (e.g., 1500)
• Type the addition sign (+) to let Excel know that an add operation is to be performed.
• Type the second number to be added (e.g., 200)
• Press Enter or click the Enter button on the Formula bar to complete the formula.
• 
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1. Select the cells which contain content you want to delete.
2. Click the Clearcommand on the ribbon. A dialog box will appear.
3. Select Clear Contents.
4. You can also use your keyboard’s Backspace key to delete content from a single cell or Delete key to delete content from multiple cells.
   

   Simple Formulas:

   Excel can be used to calculate and analyze numerical information; however, you will need to know how to write formulas to maximize Excel’s capabilities. A formula is an equation that performs a calculation using values in the worksheet. You will learn how to create simple formulas using mathematical operators such as the addition, subtraction, multiplication, and division signs.

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Use the instructions from lesson one to open a new workbook. In this lesson we will learn how to produce a spreadsheet.

To Delete Rows and Columns:

• Select the row or column you’d like to delete.
• Click the Delete command in the Cells group on the Home tab.
• The rows or columns are deleted from your worksheet.

To Insert Text:

1. Click on a cell to select it.
2. Enter content into the selected cell using your keyboard. The content appears in the celland in the formula bar. You also can enter or edit cell content from the formula bar.
3. 
   

   NOTE:

   To correctly create a spreadsheet, you should know the differences between data cells, label cells, and formula cells.

   ·         A formula cell is one with some sort of calculation in it.

   ·         A data cell contains numbers usually, but it could be other kinds of data like dates or times.

   ·         A label is normally a cell with text that acts as a heading for something in another.

   Incorrect input of information will result in error messages being displayed.

 

Cell Content:

Each cell can contain its own text, formatting, comments, formulas, and functions.

• Text: Cells can contain letters, numbers, and dates.
• Formatting attributes: Cells can contain formatting attributes that change the way letters, numbers, and dates are displayed. For example, dates can be formatted as MM/DD/YYYY or Month/D/YYYY.
• Comments: Cells can contain comments from multiple reviewers.
• Formulas and Functions: Cells can contain formulas and functions that calculate cell values. For example, SUM (cell 1, cell 2…) is a formula that can add the values in multiple cells.

 

Enter text in your spreadsheet at least 8 rows and 5 columns. Your text must include text, numbers and dates.

 

To Insert Rows:

1. Select the rowbelow where you want the new row to appear.
2. 
3. Click the Insertcommand on the Home
4. 
5. The new row appears in your worksheet.
6. When inserting new rows, columns, or cells, you will see the Insert Options button   by the inserted cells. This button allows you to choose how Excel formats them. By default, Excel formats inserted rows with the same formatting as the cells in the row above them. To access more options, hover your mouse over the Insert Options button and click on the drop-down arrow that appears.
7. 
   

   To Insert Columns:

   1. Select the columnto the right of where you want the new column to appear. For example, if you want to insert a column between A and B, select column B.
   2. 
   3. Click the Insertcommand on the Home
   4. 
   5. The new column appears in your worksheet.
   6. By default, Excel formats inserted columns with the same formatting as the column to the left of them. To access more options, hover your mouse over the Insert Options button and click on the drop-down arrow that appears.
   7. NOTE: When inserting rows and columns, make sure you select the row or column by clicking on its heading so that all the cells in that row or column are selected. If you select just a cell in the row or column then only a new cell will be inserted.SayPro is the world’s most advanced recruitment app that uses AI and machine learning to find the best candidates. We’ve predicted over 100% accuracy of resume quality, skill level, and ability to interview.

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1. Click the File This takes you to Backstage view

Select Open. The Open dialog box appears

1. Select your desired workbook and then click Open.

If you have opened the existing workbook recently, it may be easier to choose Recent from the File tab instead of Open to search for your workbook.

To close the workbook you have opened, follow the steps outlined above.

Exiting Spreadsheet:

When you are ready to quit Excel, you have several choices for shutting down the program:

• Choose File→ Exit.
• Press Alt+F4.
• Click the Close button (the X) in the upper-right corner of the Excel 2010 program window.
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  In no time, you’ll be able to access your workbook from any device – whether it be a computer, tablet, or mobile phone. Plus, our cloud technology ensures that your workbook is always accessible and up-to-date.

  Do you want to learn how to open an existing workbook in Excel?

   

  Well, our SayPro is here to help! Follow these few easy steps and you’ll be on your way to mastering this essential Excel skill in no time.

   

  #1 Download the SayPro lesson and start learning today.

   

  #2 Open an existing workbook by following the 3 simple steps given in the video. That’s it!

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1. Click the workbook window that you want to close.
2. In the upper-right corner of the workbook window, click Close Window .

 

 NOTE   If the window is the only open window of the workbook, the whole workbook is closed. If there are more workbook windows of the same workbook, only the active workbook window is closed.

Close a workbook:

1. Activate the workbook that you want to close.
2. Click the File, and then click Close.You can’t make new workbook or save in active workbook. The saying is true that time flies when you are having fun and SayPro is here to help you stay glued to the lesson while catching up with your favorite tv shows or movies.

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• Press the Tab key to move to the right of the selected cell.
• Press the Shift key and then the Tab key to move to the left of the selected cell.
• Use the Page Up and Page Down keys to navigate the worksheet.
• Use the arrow keys.

• To Save the Workbook:

  1. Click the File
  2. Select Save As or Save
     • Save As allows you to name the file and choose a location to save the spreadsheet. Choose Save As if you’d like to save the file for the first time or if you’d like to save the file as a different name.
     • Select Save if the file has already been named
     • 
     • Select the location where you wish to save the workbook.
     • Enter a name for the workbook and click Save.
     • You can save a workbook in many ways, but the two most common are as an Excel Workbook, which saves it with a 2010 file extension, and as an Excel 97-2003 Workbook, which saves the file in a compatible format so people who have earlier versions of Excel can open the file.Note:
       • Saving will allow you to view, edit or use the spreadsheet another time. If you do not save your spreadsheet, all your information will be lost and you will have to start from scratch again the next time you want to use spreadsheet application.
       • You should save your spreadsheet in a location that will be easy to retrieve it; for example, desktop or documents folder.
       • When creating new spreadsheets, the name of the new spreadsheet must allow the spreadsheet to be easily identified in terms of its purpose and content. For example, you can use the name September Wages to save wage information for that month.

 

To Save the Workbook:

1. Click the File
2. Select Save As or Save
   • Save As allows you to name the file and choose a location to save the spreadsheet. Choose Save As if you’d like to save the file for the first time or if you’d like to save the file as a different name.
   • Select Save if the file has already been named
   • 
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1. Click and drag your mouseuntil all of the adjoining cells you want are highlighted.
2. Release your mouse. The cells will stay selected until you click on another cell in the worksheet.

3. To Insert Text:

   1. Click on a cell to select it.
   2. Enter content into the selected cell using your keyboard. The content appears in the celland in the formula bar. You also can enter or edit cell content from the formula bar.

   

   To Edit or Delete Text:

   1. Select the cells which contain content you want to delete.
   2. Click the Clearcommand on the ribbon. A dialog box will appear.
   3. Select Clear Contents.
   4. You can also use your keyboard’s Backspace key to delete content from a single cell or Delete key to delete content from multiple cells.Want to adjust the specified cells simultaneously? SayPro has an answer for you! This amazing tool can automatically adjust multiple cells at once, making it easy to make mathematical or other changes to large sets of data.

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1. Click the File This takes you to Backstage view.
2. Select New.
3. Select Blank workbookunder Available Templates. It will be highlighted by default.
4. Click Create. A new, blank workbook appears in the Excel window.
5. When you first open Excel, the software opens to a new, blank workbook.To save time, you can create your document from a template, which you can select under available Templates. We will talk more about this in a later lesson.
   

   To Select a Cell:

   1. Click on a cellto select it. When a cell is selected you will notice that the borders of the cell appear bold   and the column heading and row heading of the cell are highlighted.

    

   2. Release your mouse. The cell will stay selected until you click on another cell in the worksheet.

    

   You can also navigate through your worksheet and select a cell by using the arrow keys on your keyboard.

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Excel files are called workbooks. Each workbook holds one or more worksheets (also known as “spreadsheets”). You will need to know how to insert text and numbers into Excel workbooks to be able to use it to calculate, analyze, and organize data. In this lesson, you will learn how to create a new workbook, insert and delete text, navigate a worksheet, and save an Excel workbook.

Your First Workbook

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Spreadsheets application can be used to produce the following spreadsheets:

• Operational spreadsheets: Spreadsheets used to facilitate tracking and monitoring of workflow to support operational processes, such as a listing of open purchase orders, un-reviewed vouchers and other information that previously would have been retained in manual, paper file folders. These may be used to monitor and control that financial transactions are captured accurately and completely.
• Analytical/Management Information spreadsheets:Spreadsheets used to support analytical review and management decision-making. These may be used to evaluate the reasonableness of financial amounts.
• Financial:Spreadsheets used to directly determine financial statement transaction amounts or balances that are populated into the general ledger and/or subsidiary financial systems.

Benefits of spreadsheet application:

Microsoft Excel has some benefits you will want to consider.

• Familiarity: Most people have used another Microsoft product, whether it’s Word or PowerPoint. Microsoft Excel uses the standard interface you’re already familiar with.

 

• Size: Microsoft Excel can store extremely large amounts of data–up to 1 million rows by 16,000 columns.

 

• Charts: Excel creates professional-looking charts and graphs with 3-D effects, shadowing and even transparency.

 

• PivotTables: PivotTables help you find answers to questions quickly, easily and responsively. You can drag and drop fields to make change the table’s view.

 

• Conditional Formatting: With conditional formatting, you can change the way a “cell” (the intersection of a column and a row) looks based on the information contained. For example, you might have cells with a negative value have red text while positive values had black text.

 

• Sharing: If you use Microsoft Office SharePoint Server with your Excel, you can change your Excel spreadsheet into an HTML file so that anyone can view the data using a web browser.

Properties of a spreadsheet:

Cells are the basic building blocks of a worksheet. Cells can contain a variety of content such as text, formatting attributes, formulas, and functions. Each rectangle in a worksheet is called a cell. A cell is the intersection of a row and a column.

Each cell has a name, or a cell address based on which column and row it intersects. The cell address of a selected cell appears in the Name box. Here you can see that C5 is selected.

Note:

• The rows are identified by number (1, 2, 3, … 16384), the columns by letter (A, B, C, … Z, AA, AB, … AZ, BA, … ZZ)
• The intersection of a row with a column, called a cell, is uniquely identified by its column and row designators, e.g. A2, B10, J13
• A cell may contain text, a number or a formula.
• Mouse cursor: the pointer that in Excel takes the form of a cross (2 types, depending on location) or an “insertion point” (a vertical bar with cross-bars top and bottom, like the letter “I”).
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