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SayPro Different Media to Communicate Findings

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Written ReportingM&E reports vary from formal progress reports, to special studies, to informal briefs in the form of memorandums highlighting a current issue. Most IFAD-supported projects produce annual work plans and budgets, quarterly and mid-year progress reports (see Box 6-22), a mid-term review and a completion report. Some produce annual reports and many have newsletters (see Box 6-23). A small booklet of stories and photographs was used to report on the impact of Ireland Aid’s Water and Environmental Sanitation Programme in Western Uganda. As mentioned in the introduction, "It is important to recognise and record the impact of development projects on individuals’ lives, as felt by the people themselves. By listening to their voices, hearing their stories and learning from them, we begin to understand the impacts of development assistance on daily life from people’s own perspective, and put a ‘human face’ on a programme’s impact through the use of photographs, stories and oral histories."

Box 6-22. Using a logframe to guide reports in ColombiaIn PADEMER, reports from the implementing partners have been streamlined to focus on the logical framework structure. This allows a clearer overview of the effects and impacts that were hoped for (in accordance with the formulated indicators) and of the activities with which they would be achieved. Partners were trained in using this format. Formats were also made to present technical and financial reports per trimester. They are simple reports that allow a clear view of what each project is doing. Subsequent payments depend on the presentation of good reports. Reports are expected 1) to be brief and objective and take down only information that is basic and indispensable, 2) to present the current state of actions based on the programming and data of the approved logical framework, and 3) to be submitted in printed form and on diskette, by electronic mail, and using predefined structures, such as the one below.
Code Activity Duration Execution Period (Start and Finish Date) Percentage Realised No. of Beneficiaries
M F
Description of the activity:
Place:
No. of participants: Men: Women:
What was done and how:
Results of the activity:
Experiences obtained:
Difficulties encountered and solution(s):
Box 6-23. Newsletter communicates M&E findings to farmers in Zimbabwe and Panama Each farmer involved in an IFAD-supported project in Zimbabwe collects various records regarding her/his agricultural production, including production and marketing trends, water and other input usage, etc. This information is usually compiled by the extension worker and is submitted to the district agricultural extension office for production analysis. In addition, a regular newsletter is produced containing information on trends, ideas and project progress as well as farmer interviews. This focuses on the latest project developments, how the information that farmers have produced is used, and decisions made at the national level. The information bulletin produced for the IFAD-supported Ngöbe-Buglé project in Panama has been developed into an attractive means of communicating information on project progress. With a few simple graphic designs to frame the pages, photographs, a map of the project area and a clear layout, it has become an effective communication tool. The bulletin contains evaluation information on project activities – with shorter reports on meetings and events – and other important occurrences in the project.

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