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*SayPro Events Coordination Management
Events Coordination Officer is a critical cross-functional position working closely with the Senior Private Sector Engagement team and the heads of units within Private Sector Partnerships and Philanthropy. This assignment aims to establish a substantive and constructive working relationship with international organizations acting as global platforms for public-private engagement, including by identifying synergies. The potential joint projects can leverage SayPro’s mandate vis-à-vis the private sector.
The incumbent will be a part of a small team whose mission is to deliver professional, high-quality meeting and event management services: to plan and execute meetings and events (or parts thereof) and provide services relating to meeting organization and assistance and event management. The incumbent will assist in the effective planning and execution of SayPro’s representation and visibility in high-level global platforms and events, which are key to private sector engagement and for SayPro’s positioning in the humanitarian and development arena. This will contribute to the achievement of objectives as it will imply leveraging the capacities of high-profile events, networks and platforms to support the acquisition and the strengthening of long-lasting relationships with the private sector. The incumbent will also be expected to support the supervisor in developing and implementing strategies for engagement with several key organizations, acting as the point of contact with platforms for public-private partnerships.
1. High-level global platforms
- Act as coordinating lead/focal point for key private sector platforms such as – but not limited to – the World Economic Forum (WEF), UNGA and SayPro Nansen Awards.
- Develop a strategic framework for SayPro, and specifically PSP, with the abovementioned platforms, including identifying synergies and concrete projects that potentially can be co-developed. This could involve liaising with other parts of the Division of External Relations (DER) and close coordination with other UN agencies when required.
- Under the supervision of the Snr. The Private Sector Engagement officer leads the preparations for key high-level events or other initiatives being organized by such entities or co-organized with them.
- Ensure that opportunities are leveraged for SayPro’s visibility and private sector engagement in high-level platforms, including working to guarantee that SayPro senior leadership and the topic of forced displacement and the right to asylum feature prominently in relevant agendas and conversations.
- Support the planning and coordination of SayPro’s participation in critical events such as the Annual Meeting of the WEF in Davos, and the UN General Assembly, which are crucial to private sector engagement and donor cultivation and stewardship.
- As deemed relevant, liaison with private sector partners for their engagement in similar platforms or events to ensure that approaches are coordinated and that partnerships receive due visibility.
- Ensure that all logistical details for SayPro’s participation in high-level events are effectively planned and executed, including drafting preparatory and background documents, presentations and talking points, content for digital screens, coordinating on outreach and invitations, overseeing event budgets, onsite stage/booth design, assessing the success through final surveys and evaluations, and finally compiling results as part of a final impact/ROI report.
2. Support for strategic planning and strategy development:
- Working closely with the supervisor, the incumbent will support the development of strategic plans for engagement with key stakeholders in support of objectives. This will include co-developing strategic plans for SayPro’s engagement at key events and with key organizations. The incumbent will also manage and update the annual global events/PSP outreach calendar.
- Provide event management services to event organisers in the planning and executing of high-level meetings and events (virtual/ hybrid/ in-person).
- Manage external service providers in line with the established contractual relationships and agreed service levels and ensure efficient and high-quality service.
- Assist in designing, improving and implementing the corresponding support processes and workflows.
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