SayPro ICT Project Coordination Consulting Service

About the position

The Role: We are searching for an ICT Project Coordinator to join our team on a 6 months project based contract at Stellenbosch (Western Cape). Must have their own transport

The job purpose is to provide a support function to the Project team in terms of all the co-ordination / administrative functions within the Project and to consolidate and update the necessary documentation related to the Project.

Skills and Experience: Qualifications Required:

• Grade 12 / National Senior Certificate
• IT Diploma

Preferred Qualification:

• A+ / N+
• Advance Excel, Word and PowerPoint skills
• Very strong administration and reporting skills.
• Excellent Communicator with good coordination and facilitation skills.

Experience Required:

• Must have worked in an ICT infrastructure environment (Networks ?? Fibre / Wifi)
• 2-3 years general administration of which 1 year should be PM environment specific
• Managed Relationships
• Completed Reports and Achieved Budgets
• Developed and Implemented Communications Strategy
• Provided Client Service
• Provided Administrative Support
• Managed Self
• Managed Internal Processes

Key Accountabilities: SayPro/SayPro:

• Action specific tasks on instruction and under supervision of relevant Project Manager
• Contribute to a culture of transformation by participating in The company culture building initiatives, business strategy, and CSI.
• Stay abreast of developments in field of expertise, ensuring personal and professional growth.
• Understand and embrace the The company vision and values, leading by example.
• Identify opportunities to improve or enhance processes, adding value to The company.
• Ensure all project data, tracking and feedback is updated on central database.
• Manage the procurement contracts related to the project and escalate deviations from terms and conditions.
• Log and track project change control to completion.
• Manage the communication plan and distribution to stakeholders as per project plan.
• Ensure all project documentation meets all governance and audit standards to mitigate project risk.
• Collect and collate feedback by requesting status updates from external/internal stakeholders.
• Address ad hoc requests.
• Ensure effective frequency of project governance contact points and correct representation on forums.
• Manage meeting agenda, issue log, minutes and project artefacts for project forums.
• Manage on boarding of project resources, permanent and non-permanent, including contracts.
• Provide feedback to stakeholders on project progress.
• Ensure stakeholders’ needs are met. Maintain and build positive relationships with stakeholders.
• Ensure project members have access to regular communication.
• Support the change management for the project by managing the logistics, event planning, and procurement and communication plan.
• Ensure project expenses are reconciled against the budget, vendor contracts and project plan, escalating any deviations.
• Administer and negotiate favourable rates for project logistics and sundry expenses.
• Ensure project costs are accurate and updated on agreed project Management platforms.
• Ensure knowledge management, continuity and team success through constructive participation in a diverse team and sharing knowledge with team.
• Actively developing proficiency of Project Management tools and methodology.
• Ensure effective frequency of project governance contact points and correct representation on forums.

Personality and Attributes:

• Initiating Action
• Customer Focus
• Work Standards
• Contributing to Team Success
• Communication
• Managing Work (includes Time Management)
• Continuous Learning