SayPro Operations Management

SayPro· Ensure that all staff understand the Procurement and Logistics SOPs and ensure that both are fully implemented within the operation· Participation in the preparation of the program budget· Develop and maintain good relationships with all partners and potential donors in the area of operation· Take all necessary measures to motivate staff and build strong team spirit at all levels· Supervise support staff to improve quality and efficiency of administrative matters **· Make monthly monitoring report to actively contribute to the narrative contractual, financial and other specific reportsWith regard to the workshop and fleet, the Operations Manager shall be responsible for:· Direct, mediate, support, and lead all matters relating to the garage· Update, organize and define the objectives of staff in the garage by defining the responsibilities according to the activity level of the garage· Take appropriate actions to improve workshop performance in accordance with the expected results and available means· Implement and monitor workshop repair and maintenance activities· Ensure, during repair service, that a log book is updated every journey, is kept in each vehicle and is regularly scrutinized for accuracy and legibility. This includes verifying if all service periods are reflected on the log book· Efficiently organize and be transparent in the procurement of spare parts in the sub delegation· Ensure that the garage management procedures and those of the management of spare parts are properly implemented at all levels· Oversee the distribution and management of fuel for the vehicles and generators· Recommending service intervals for each vehicle· Ensuring that maintenance is carried out timely, with due regard for the safety of all concerned and the operations expected by the client· Ensuring that all garage operating costs connected to the vehicles are correctly and timely budgeted, accounted for and reported appropriately in accordance with project guidelines.· Ensuring that vehicles managed in the garage move only with official permission, and only with persons authorized by management. That vehicle movement is controlled to produce effective and timely delivery of services to the client and beneficiaries· Ensuring that road license on all vehicles is renewed timely, and that updated documents are carried in each vehicle· Ensuring that third party insurance is affected timely, and that documents are maintained in each vehicle· Ensuring that drivers comply with the laws of the country they are operating in at all times, and at all times act with courtesy, good manners and appropriate respect· Ensuring that fuel for each vehicle is monitored, recorded and accurate reports submitted timely as required· Make sure that drivers are properly informed of any new legislation, local bye-laws, project guidelines and other information relevant to their duties timely and effectively· Ensuring that drivers and driver’s assistants are regularly assessed and mentored in their duties, health and behavior and that recommendations are made to management without delayWith regard to warehouse and fuel management, the Operations Manager and shall:· Ensure that management of the warehouse and its items are monitored and properly distributed· Ensure the management of the fuel is monitored and properly accounted for· Ensure that management is made aware of any issues that the partner may have communicated with regard to the operation in the country, so that timely action may be taken· Oversee the operations of the garage, fuel, and warehouses