SayPro Project Support Management

BACKGROUND

Over the past 80 years, the International Rescue Committee (IRC) has developed unparalleled expertise in responding to emergencies and helping uprooted communities to rebuild. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster.

The International Rescue Committee UK is part of the IRC global network, which has its headquarters in New York and London. The IRC is on the ground in more than 40 countries, providing emergency relief, relocating refugees and rebuilding lives in the wake of disaster.

The IRC is committed to a culture of bold leadership, innovation in all aspects of our work, creative partnerships and, most crucially, accountability to those we serve. The IRC is a tireless advocate for the most vulnerable.

IRC UK

IRC UK was established in 1997 to support the organisation’s global activities and particularly to diversify its donor base and be able to better advocate with policymakers on behalf of the people we serve. Since its establishment IRC UK has grown rapidly and now comprises approximately 180 staff.

In Europe, the IRC also has offices in Berlin, Bonn, Brussels, Geneva and Stockholm.

The Purpose of the Role

We are building tools to help our programs use data to improve humanitarian aid. Are you passionate about data, project management and communication and looking for a way to use your skills to improve data use? This could be the role for you!

Scope and Authority

Authority:

No direct supervision of staff. Responsible for delivery of specific project outputs

Responsibility for Resources:

None

Key Working Relationships

Systems Lead, Project Advisor, MEAL Specialist, Sr Director, Team Administrator, Portfolio and Knowledge Management Lead and other Measurement Unit and IT colleagues

KEY ACCOUNTABILITIES

1. Develop a communication plan for each tool under development (30%)

• Identify audiences, select appropriate communication channels and design effective communication materials;
• Coordinate communication activities.

1. Ensure that all project technical materials are of high quality. (30%)

• Attend relevant project meetings and ensure business requirements are clearly defined and written;
• Proof-read and edit technical documentation for clarity and accessibility;
• Develop templates for standard documents and ensure they are consistently applied;
• Publish content on IRC’s intranet and file sharing systems;
• Establish a review cycle to ensure ongoing relevance.

1. Support translation of material (15%)

• Liaise with translation companies to ensure that translations into French, Spanish and Arabic are timely and accurate and facilitate quality assurance of translations by proficient speakers of relevant languages;
• Where needed, support teams working in other languages with translation of key materials.

1. Support effective project administration for several measurement products (25%)

• Schedule project meetings;
• Record and disseminate actions from meetings;
• Follow up on completion of actions with the project team.

PERSON SPECIFICATION

Essential

Skills, Knowledge and Qualifications:

• Proven professional experience in administration, project management, communication or other relevant role.
• Strong written communication skills essential, proven ability to develop communication material for wide audiences a significant advantage;
• Ability to prioritize work across different projects;
• Consistent record of working with diverse groups of people in a multicultural environment;
• Proficiency in English (written and spoken) essential. Proficiency in Spanish, Arabic or French, or working in multi-lingual environments an advantage

Experience:

• Experience of developing training content, or delivering training a significant advantage.
• Experience of working on multi-departmental projects an advantage