SayPro Child Protection And Education Management —

• Ensure all involved staff has copies of the approved program design (narrative, log-frame, monitoring and evaluation plan, budget, and grant agreement) and that they understand World Vision and donor regulations, reporting, and other requirements.

• Assist with recruiting and staffing/consulting needs.

• Support Field Office (FO) in meeting special donor requirements, such as the purchase of capital assets, donor calls, reporting, and vision trips.

• Facilitate start-up workshops and any required training (e.g., donor requirements).

• Ensure clarity of roles and responsibilities for key staff to support successful project implementation.

• Ensure technical review of any baseline research methodologies and support both the Child Protection and Education Team Research and Learning Agenda as well as the Kenya Big Dream research agenda.

• Ensure that the monitoring and evaluation system is set up (including reporting templates) and processes for developing a detailed implementation plan and Indicator Tracking Table is completed. Ensure targets are set, monitored, and reported quarterly.

• Ensure that the reporting and evaluation process for the performance management of the program is developed.

• Communicate outcomes of start-up to the donor or director.

Ensure that projects are managed effectively through appropriate, timely, and detailed communication with appropriate internal teams and relevant stakeholders regarding major issues and successes related to the project. Coordinate with appropriate staff and leadership to encourage and facilitate the documentation of promising practices and lessons learned. On-going project implementation support includes, but is not limited to:

• Provide project management assistance to the field as needed.
• Ensure regular, positive, and productive communication with respective donor representatives, the field, and partners regarding the implementation of program activities.
• Ensure on-time submission of high-quality reports.
• Monitor implementation and resource/fund utilization rates in conjunction with Finance.
• Assist the field in accessing appropriate technical assistance for the successful implementation of activities.
• Monitor compliance and ensure WV responds professionally to all compliance and audit issues, follow up on audit findings, and evaluate recommendations.
• Ensure technical review of any evaluation terms of reference.
• Revise program documents as necessary and as requested and coordinate or complete approved amendments.
• Work with technical advisors in Child Protection, Education, and Economic Empowerment to ensure strong technical alignment in all sectors
• Work with the Sr Finance Officer to ensure timely budget revisions and reporting
• Coordinate and/or submit cost and no-cost extensions.
• Coordinate with Regional Office (RO) technical staff on key updates and technical support requests.
• Showcase projects and data collected through internal and external fora as relevant.
• Work closely with the private funding and marketing team to develop donor-facing materials to showcase the project and support new resource acquisition.
• Provide oversight and management of research reports and assessments produced as part of the Research and Learning agenda
• Showcase learnings at external events (donor facing and academic)

Work closely with the private funding and marketing team to develop donor-facing materials to showcase the project and support new resource acquisition.

Support donor engagement calls quarterly

Support fundraising calls and fundraising events as needed
Adhere to donor and project-related MOUs
Lead close-out process (includes final reports, evaluations, and lessons learned). Ensure that evaluation outcomes and lessons learned are shared with and disseminated to all appropriate stakeholders.
Conduct appropriate and useful field visits to assist the office, ensuring communication and coordination with appropriate staff members.
Provide support to acquisition activities, including the pre-positioning for follow-on opportunities and review of proposal drafts to provide historical knowledge and content from program management experience.
Maintain awareness of corporate goals, objectives, organizational announcements, and activities. Reference and follow organizational policies and procedures, seeking clarity as needed.
Work collaboratively with team members when assigned to work as a member of a team.
Perform other duties as assigned.