SayPro Educational Program Management —

Program Management:

• Overall responsible for the timely implementation of education project activities ensuring that services are delivered on time, on budget, and in compliance with donor regulations
• Ensure the education program is implemented in ways responsive to communities, partners, and children in line with SC’s principles, values, and strategic plan and compliant with SC’s procedures
• Ensure award/grant kick-off and management tools, including implementation plans, MEAL plans, procurement plans, and distribution schedules of program inputs in line with program logistics/supply chain capacity are in place, tracked, and updated regularly.
• Manage program budget, including phased budgets, monthly budget forecasting, and quarterly budget revisions for all grants.
• Ensure proper and effective use of program resources, ensuring that all resources/assets in the project are managed in line with SC and Donor policy.
• Lead on preparing high-quality program and donor reports on project activities in compliance with internal SC requirements and any relevant external donor requirements.
• Responsible for liaising with Operations/Field Management and Security on the movement planning of the team and any necessary security assessments or reassessments of operational areas.
• Lead coordination with WASH and Child Protection teams on cross-cutting needs and issues.

Partner management:

• Work with the Education Program Manager and Partnership team to identify appropriate partners for the implementation of the education response.
• Support the Education Program Manager to work with the partners to develop their program design and proposals, ensuring they align with SC strategy and grant design.
• Review partner narrative and financial reporting as well as MEAL data, in line with CO internal deadlines for MEAL.
• The Education, team undertakes ongoing capacity assessments of partner, reporting areas for development to the Director of Implementation, Partnerships, and TAs.

Needs Analysis, Program Design, and Implementation:

• Scale up sector response, managing multiple grants across the sector, ensuring that projects and reports are delivered according to SC and donor contractual requirements, within the agreed timescale and budget, and with risks identified and appropriately mitigated.
• Contribute to situation/response analysis, sector strategy documents, and sector response plans as well as program design, working with the partner teams to ensure the design is appropriate and implementable.
• Support the Technical Advisors in the development of project and donor proposals in close coordination with logistics, finance, and awards units ensuring effective integration at the design phase.
• Contribute to country-level contingency and emergency preparedness plans and where possible, integrate contingency planning for education in all program planning and proposal design.

Monitoring, Evaluation, and Accountability:

• Oversee monthly monitoring and reporting on all award management aspects: phased budget and actual expenses analysis, work-plan progress and updating, procurement plan revision, data collection and analysis, and monitoring of indicators. Collaborate with the Technical Advisors/Specialists to make adjustments to program design as necessary.
• Support Knowledge Management/MEAL to collect appropriate, timely, and accurate data against agreed indicators to enable both internal and external reporting.
• Work with the MEAL team to identify and incorporate project suitable accountability mechanisms.

Staff Management, Mentorship, and Development:

• Identify learning and training opportunities for Save the Children staff and partners and work as a mentor and role model for less experienced staff. Together with other sectors, identify sector-integrated capacity-building opportunities.
• Ensure appropriate staffing within the education team, and ensure that all education staff understand and can perform their role.
• Establish performance management of all education staff through effective use of the Performance Management System including the establishment of clear, measureable objectives, on-going feedback, periodic reviews and fair and unbiased evaluations.

Coordination:

• Ensure that Save the Children’s work is coordinated with efforts of other agencies and Government, and take a leadership role within Interagency Coordination forums, ensuring the specific needs of children are being addressed.
• Take steps to document lessons learned for wider dissemination.
• Identify opportunities and material to contribute to communications and media work, acting as a spokesperson when required.

General:

• Comply with Save the Children policies and practice with respect to child protection, code of conduct, health and safety, equal opportunities and other relevant policies and procedures.
• Other duties as assigned by line manager.

SKILLS AND BEHAVIOURS (VALUES IN PRACTICE):

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically and on a global scale.

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters

• Values diversity, sees it as a source of competitive strength

• Approachable, good listener, easy to talk to.

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks.

Integrity:

• honest, encourages openness and transparency; demonstrates highest levels of integrity