SayPro Jr. Program Management, Africa

Project HOPE is an international NGO of more than 900 engaged employees and hundreds of volunteers who work in more than 25 countries, responding to the world’s most pressing global health challenges. Throughout our 60-year legacy, Project HOPE has treated millions of patients and provided more than $3 billion worth of medicines to local health care organizations around the world. We have helped build hundreds of health programs from the ground up and responded to humanitarian crises worldwide.

Code of Conduct

It is our shared responsibility and obligation to treat each other with respect, take affirmative steps to prevent matters involving Sexual Exploitation & Abuse and Trafficking in Persons, and to disclose all potential and actual violations of our Code of Conduct, which may include Conflicts of Interest, Fraud, Corruption, Discrimination or Harassment. Together we can reinforce a culture of respect, integrity, accountability and transparency.

POSITION SUMMARY:

The Junior Program Officer for Africa position provides operational support, monitoring & evaluation, and technical support to assigned Global Health programs to improve the quality and effectiveness of field programs. The incumbent works closely with field personnel, the Sr. Program officer for Africa and other personnel such as Country Chiefs of Party and program teams, Regional Directors and Deputy Directors, and the Director, M&E, with periodic travel to programs.

PRINCIPAL RESPONSIBILITIES:

Program Implementation & Operation

• Contributes to program success and technical quality of assigned projects. Serves as headquarters backstop with frequent communication with field staff on program implementation. Apprises Sr. PO and others as appropriate on matters of concern.
• Monitors assigned programs by reviewing information, reports, and data through regular exchange and communication with program teams. Supports Sr. Program Officer and technical and monitoring and evaluation teams to monitor achievement of program and subproject objectives, indicators and data collection. Makes on-site visits as appropriate. Enters and maintain quarterly project data in internal organizational database to allow for analysis and monitoring from HQ.
• Establishes and maintains a shared knowledge managemetn system for the regional team, where critical project documents are consistently uploaded and accessible by all relevant parties.
• Reviews monthly financials, comparing budgets vs. actuals and discussing discrepancies and life of project projections with field and GOF.
• Supports Sr. Program Officer with daily coordination and communication between assigned programs and other headquarters departments, including Legal, Finance, M&E, Communications, etc.
• Coordinates, contributes to the development of, and ensures completion of program planning documents for assigned programs, including Workplans, Detailed Implementation Plans, M&E plans, Program Designs, and Start-up or Close-Out plans.
• Coordinates, contributes to the development of, provides technical feedback, and ensures completion of quality program reports with field staff including PH quarterly reports, survey reports, and donor reports.
• Reviews, analyzes and prepares project results in collaboration with field team for presentation within PH and externally as appropriate.
• Review monthly project budget reports, identify variances, and contribute to future period projections. Ensure annual budgets align with performance objectives.
• Supports Sr. Program Officer and country teams with the development, implementation, and management of subaward or subgrant agreements for assigned projects. Works with project teams on preparation of sub-awards and subgrant agreements to ensure alignment with internal and donor procurement policies and routing for appropriate approvals.
• Works to ensure that Project HOPE policies and procedures are adhered to.
• Collaborate with peer organizations and joins technical associations on technical learning and in support of strategic priorities.
• Keep informed of current developments in program countries and assigned technical areas. Ensure external and internal project resources are up to date.
• Other administrative and logistical support as necessary

New Program Development

• Collaborates with Sr. Program Officer, Business Development, Development department, RDs, field, and other technical staff to identify, develop, and prepare proposals and concept papers. Conduct background research, write and review technical content, prepare supporting sections such as past performance capability, and assist in the development of evidence-based programs designed for impact, including the program’s design, indicators, and performance monitoring plan.
• Contributes to the creation of promotional materials and web content that highlight Project HOPE’s program accomplishments and capacity. Works with branding and marketing team to ensure that public Project HOPE materials (such as website) are kept up to date.

Monitoring, Evaluation & Learning

• Responsible for ensuring program reports and indicator data are entered into Global Health’s information management systems (DevResults) and are kept up to date. Also supports program team’s effective utilization of DevResults, including conducting training, setting up indicators, reviewing data, and program reporting. Flags performance issues or data discrepancies to Sr. Program officer.
• Support development and finalization of quarterly reports to donors and for Project HOPE. Coordinates and lead quarterly portfolio review meetings.
• Travel to field to monitor program implementation, engage with key stakeholders and provide technical assistance.
• Participates in developing & disseminating technical abstracts, articles, conference presentations & strategy papers. Maintains conference/publication calendar to ensure critical deadlines are not missed.
• Contributes to sharing of “lessons learned” from other relevant programs carried out by Project HOPE and programs implemented by other organizations.

MINIMUM QUALIFICATIONS:

• Bachelor’s degree in directly relevant area required, Master’s degree preferred.
• One to three years’ experience with international health programs, including direct implementation of health projects.
• Experience in providing administrative and logistical support
• Strong familiarity with an international workplace setting (developing country preferred), and one year abroad experience or equivalent is desired.
• Fluency in English and excellent writing skills is required. Knowledge of other languages, especially Arabic, French, or Portuguese, is an advantage.
• Strong interpersonal and communication skills and the ability to work effectively with field and home office staff to ensure quality and productivity.
• Demonstrated communication skills, verbal and written. Writing skills should include proposal writing and program status reports.
• Familiarity with budgeting and budget variance analysis.
• Proficiency with computers both in word processing and spreadsheet programs, with presentation and report writing capability. Familiarity with statistical software is a plus.
• Able to manage multiple priorities and work with a minimum of supervision and direction.
• Able to think creatively and critically about programs and activities, in order to challenge the status quo and promote continuous improvement.
• Identifies with Project HOPE Mission, Vision and core values.
• Willing to travel internationally 25% of time.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical demands:

• While performing the duties of this job, the employee must be mobile in an office environment and able to use standard office equipment.
• Must be able to communicate in verbal and written form and must be able to travel internationally.
• Project HOPE employees may be required to travel or work in countries where working conditions are classified as “hardship.”

Work environment:

• Typical office environment with exposure to a minimal noise level.
• Emergency deployments may be in resource-deprived environments with austere living conditions.
• Travel for extended periods may be by air and/or other modes of transportation.
• While international travel is not a regular part of every job, programmatic needs may require it intermittently.
• Project HOPE employees may be required to travel or work in countries where working conditions are classified as “hardship.”

Project HOPE offers comprehensive benefits as part of the total compensation package including health, dental, vision and life insurance, 403(b), paid leave, and much more. For more information about our benefits please visit our benefits page.

Due to the large number of inquiries we receive, only candidates who have met the required experience & qualifications for this position will be considered. No phone calls please.

However, since we are active around the world in the field of public health, we may wish to retain your CV in our database for other/future opportunities, unless you direct us otherwise.

Thank you very much for your interest in Project HOPE.