SayPro Tender Notice – Security Monitoring and Protective Services in Libya

Description

                                   Tender Notice - Security Monitoring and Protective Services in Libya  International IDEA - The International Institute for Democracy and Electoral Assistance  Tender Reference No: 2022-06-015Assignment Name: Security monitoring and protective services in LibyaProject Name: Supporting Libya's House of Representatives  Deadline for Submissions: Proposals must be submitted on or before 23:59 (CET), 23 September 2022. Late submissions will not be considered for evaluation.  Address for Submissions: E-mail: tendersubmissions@idea.int  This email address is set up with auto-response to acknowledge emails received. In the event that you did not receive an autoreply,&nbsp;please send a text message (NO CALLS, CALLS WILL NOT BE ANSWERED) to this number +46725375735. In your text message, please provide the following:  Tender reference no. and title;  Email address you used for submission;  Date and Time, you sent your submission (e.g. 01 December 2021, 12:30 CET).  Format for Submissions: Proposals must be submitted by email. Technical and Financial proposals must be submitted in separate files and marked accordingly. Price should not be mentioned in the Technical Proposal.  The following text should be put in the subject field of the email: Tender No. 2022-06-015 Technical and Financial Proposals - Do not open before 23:59 (CET), 23 September 2022.  Email Address for Clarifications: E-mail: tender@idea.int  Clarifications may be requested via e-mail no later than 16 September 2022 at the above email address. Note a response to a request for clarifications will be issued to all tenderers on our website . Therefore, tenderers are advised to check the website regularly during the process.  Note: there are two different email addresses as outlined above, one to be used for Submission of your final proposal and the second one to be used for clarifications and other related correspondence.  REQUEST FOR PROPOSALS  Section 1 General Information  1.1 The International Institute for Democracy and Electoral Assistance (International IDEA) is an intergovernmental organization established in 1995, with member states across all continents, which aims to support sustainable democracy world-wide and assist in the development of institutions and the culture of democracy. At the interface between research, fieldwork and the donor community, IDEA provides a forum for dialogue, builds networks of experts, develops&nbsp;training materials and provides strategic advice at international, regional and national level, cooperating with a range of organizations.  1.2 International IDEA now invites proposals from qualified service providers (firms, organizations, security and risk agencies) for Security monitoring and protective services. The services include deployment of security monitoring for international IDEA&rsquo;s in-country staff (combination of regular reporting, and ad-hoc alerts following significant security incidents), prepare the project safety and security plan, journey management planning, and employment of protective services (Security coordination and journey management for the IDEA&rsquo;s staff in-country). A detailed description of the assignment is provided in the Terms of Reference attached to this Request for Proposals.  1.3 Tentative timeframe: It is anticipated that the services will commence in September 2022 and will be completed before 31 May 2025. Extension of the timeframe is subject to the project&rsquo;s renewal.  Section 2 Preparation of Proposals  Essential Requirements  2.1 Language: The official language for the proposal, contract, reports and any other documents in relation to the assignment is English.  2.2 The technical proposal should provide the following information:  A brief description of the company/organization and an outline of recent experience on assignments of a similar nature;  The proposed methodology and work plan for performing the assignment, along with any comments or suggestions on the Terms of Reference;  The list of the proposed staff by title (and name if already identified), the tasks that would be assigned to each staff team member, and their timing, and estimates of the total staff input needed to carry out the assignment;  CVs for the Team Leader and other proposed professional staff, including information on their previous experience in similar assignments;  At least three previous references for similar assignments that will attest to their satisfaction with the services provided;  A completed and signed Declaration of Honour Form.  a) Please note that the attached Declaration of Honour Form should be submitted as a separate document along with the Technical and Financial proposals. Sections must be ticked YES or NO.  b) For all Bidders:  Please note that in Section 3 of the Form (please see below excerpt for ease of reference), in the absence of conflict of interest, should be marked Yes.  <table><tbody><tr><td colspan="3">(3) declares that the above-mentioned person has no unresolved conflict of interest that may cause the impartiality the process of awarding the contract to be questioned, except as disclosed&nbsp;</td>  </tr><tr><td>SELECTION CRITERIA</td>  <td>YES</td>  <td>NO</td>  </tr><tr><td>(a) no person involved in the preparation of the bid is or was a Staff Member or Member of the Board of Advisers at International IDEA in the six months precedending the submission of the bid</td>  <td>&nbsp;</td>  <td>&nbsp;</td>  </tr><tr><td>(b) no person involved in the preparation of the bid is a family member of a Staff Member or Member of the Board of Advisers at International IDEA in the six months precedending the submission of the bid</td>  <td>&nbsp;</td>  <td>&nbsp;</td>  </tr><tr><td>(c) No Staff Member or Member of the Board of Advisers at International IDEA has a material financial interest in the bidder</td>  <td>&nbsp;</td>  <td>&nbsp;</td>  </tr></tbody></table>Financial Proposal  2.3 The price broken down in fee (showing unit rates and input) and incidental expenses likely to incurred.  2.4 The bidder shall be responsible for his or her own tax obligations as per the laws of the respective country.  2.5 The assessment of the financial proposal will be based on the total value of the prices or fees mentioned above.  2.6 VAT: Prices should be stated including VAT and any other relevant taxes. International IDEA is not tax exempt and does not have a VAT number. The Bidder must act in accordance with their country&rsquo;s tax laws as it relates to providing services to non-resident organizations. The Bidder shall be responsible for his or her own tax obligations as per the laws of the respective country.  Prices should be stated including tax if it is applicable. The assessment of financial offer will be based on the price you will put in the bid.  Section 3 Submission of Proposals  3.1 Proposals should be submitted in electronic format by e-mail. Technical and Financial Proposals must be submitted in separate files and marked accordingly. The full details on how to submit proposals are under the Tender Notice at the beginning of this document.  3.2 Proposals must remain valid for at least 90 days following the deadline for their submission stated under the Tender Notice. In the event there should be any (unexpected) delays, International IDEA will treat proposals as valid until the tender process and evaluation of proposals has been completed. During this period, the company/agency is expected to keep available the professional staff proposed for the assignment.  3.3 Please note the below:  Submit the 2.2 i-v in one document with label i-v under your technical submission.Submit the 2.2 vi Declaration of Honour Form in a separate document under your technical submission.Incomplete submission of 2.2 i to iv will not be considered for evaluation.  Section 4 Evaluation of Proposals  Technical Evaluation  4.1 The proposals will be evaluated and scored against the following technical criteria with respective corresponding weights:  Specific experience in relevant sectors, especially Libya and other countries in conflict/transition (maximum 30 points):  2 points for each year of experience (maximum 10 points);  2 points for each year of experience in Libya (maximum 10 points);  experience working with diplomatic missions/ international organizations. (maximum 10 points).    Adequacy of the proposed methodology and work plan in responding to the ToR (maximum 30 points):  Proposed work plan (maximum 15 points);  technical tools, guidelines, and systems (maximum 15 points).    Qualifications and experience of the key staff proposed to perform the assignment, and list of relevant assets and equipment (maximum 20 points):  Experienced staff ( team leader, Libyan coordinator, Libyan drivers) (maximum 10 points);  List of the assets and equipment available for each operation. (maximum 10 points).    those who passed 50 points on i, ii, and iii will be Interviewed with their proposed teams (maximum 20 points):  Work plan presentation (maximum 10 points);  Questions and answers (maximum 10 points).    Please note  The maximum technical score (T) is 100 points;  The minimum passing score is 60 points;  The bidder who passes the minimum scoring will move forward to the financial evaluation.  Financial Evaluation  4.2. The financial proposals will be verified and, if necessary, adjustments will be made to the prices to ensure consistency with the technical proposals in terms of work input and to eliminate arithmetical errors.  4.3. The corrected prices will then be converted to the currency of evaluation to obtain the evaluation price (E). The exchange rate is the IDEA monthly exchange rate.  4.4 The currency used for evaluation is EURO.  4.5 The financial scores (F) will be computed as follows:  The lowest evaluation price proposal (Em) will be given a financial score (Fm) of 100 points.  The financial scores of the other proposals will be computed applying the formula:  F = 100 x Em/E, where:&nbsp; Em is the lowest evaluation price, and  E is the evaluation price of the proposal under consideration.  Consolidated Technical and Financial Score  4.6 The final consolidated scores (S) will be computed by applying the formula:  S = t x T + f x F, where: t is the weight given to the technical score  f is the weight given to the financial score  4.7 The weights given to the technical and financial scores are:  t = 60%  f = 40%  4.8 The service provider ranked highest will be invited to negotiate the contract and if negotiations are successful the selected service provider will be awarded the contract. Should the negotiations fail; the second ranked agency/ firm will be invited to negotiations.  4.9 International IDEA reserves the right during the negotiation stage to vary at the time of award of contract, the quantity of services and/or goods, or scope of work by up to a maximum of twenty-five per cent (25%) of the original TOR. This negotiation will not permit any changes to unit fee rates or other terms and conditions outlined in the tender proposal.  4.10 International IDEA reserves the right to directly award a follow up contract to the contractor selected for the tender to carry out potential future work related to this initial assignment. This will depend on satisfactory delivery of the tender assignment.  Section 5 Final Considerations  5.1. International IDEA will not be bound to select any of the proposals.  5.2 This request for proposals is to establish a Framework Contract for an initial period of three (3) years subject to an extension of two (2) years upon the project&rsquo;s renewal. The Engagement of the selected service provider for a specific assignment will be by means of a Service Order during the coverage of the Framework Contract.  5.3 The following documents are enclosed with this Request for Proposals:  Terms of Reference;  Declaration of Honour form;  General Terms and Conditions.  5.4 Further information on International IDEA may be found on our website .  5.5 Both the successful and unsuccessful bidders will be notified in writing following the completion of the evaluation and contract award process.  Complaints regarding any aspect of the tender process should be addressed in writing to both the Internal Auditor and the Executive Director at International IDEA. The address is tender.complaints@idea.int.  The Request for Proposals, Terms of Reference and Declaration of Honour Form&nbsp;are available at: https://www.idea.int/about-us/procurement-and-tenders.                             <!-- Job Description end -->                                                                                Don't forget to mention IntJobs when applying.                                                                                                                                                                                                                                 Share this Job