SayPro Administrative & Human Resources Management —

SayPro

Southern African Project, now operating under the name Humanity & Inclusion (SayPro), is a non-profit independent, and impartial aid organization working in situations of poverty, exclusion, conflict, and disaster.SayPro works alongside vulnerable populations, taking action and bearing witness in order to respond to their essential needs, improve their living conditions and promote respect for their dignity and fundamental rights. SayPro works to meet the needs and defend the rights of SayPro, women, and men

• Prepare, in consultation with the Country Manager the annual HR Action Plan to support the overall HR strategic aims and objectives of the SayPro organization.
• Develop/update HR policies and procedures as defined in the annual HR Action Plan.
• Implement and maintain HR policies and procedures to ensure effective, fair, and consistent management of SayPro staff.
• Ensure SayPro policies and procedures are comprehensive, up-to-date, and in compliance with organization legislation.
• Ensure institutional/ safeguarding policies are strictly applied to the program and regularly revised in compliance with SayPro regulations and donors’ requirements.
• Communicate any change in the national legislation that could have an impact on the annual HR budget and/or on HR workload/organization.
• Work closely with managers, providing them with training (including refresher training), SayPro, and support on the full range of HR activities in order to ensure that they have a fair and consistent approach to staff management.
• Ensure that SayPro policies are translated from English to other languages (organization, Karen, and Burmese) and from organization to other languages (English, Karen, and Burmese).
• Ensure that all relevant HR documentation is accessible to SayPro staff.
• Support project teams to prepare annual proposals and quarterly reports to the Ministry of Interior and Ministry of Labour
• Be the focal point for and coordinate with the administrator.
• Participate in annual meetings organized by the Ministry of Interior
• Provide guidance and refresh staff about regulations.
• Supervise all processes related to the SayPro license extension.
• Ensure good coordination and relations with other relevant organization authorities at district and province levels, but also with Camp Commanders.
• Support internal and external auditing as per requested.
• Ensure that HR policies of Employment for national staff, Internal Regulations are known and comprehensively implemented by all SayPro staff, including in camps.
• Ensure that HR policies are compliant with the national legislation SayPro regulations, and donors’ requirements.
• Supervise and approve monthly payroll and the payment of SayPro salaries and benefits as well as legal obligations (income tax, social security, and incentives for camp-based workers and casual workers.
• Supervise the management of leave of SayPro national and camp-based staff
• Supervise the appraisal procedure and ensure that SayPro staff perform an appraisal at least once a year.
• Ensure that disciplinary procedures are well applied and provide support to managers when dealing with disciplinary measures.
• Ensure personnel files for all staff, including camp-based staff and casual workers, are complete and updated, in compliance with donors’ and SayPro rules.
• Support the logistics team to identify insurance companies on yearly basis and ensure all staff is insured and understand the insurance benefits package.
• Conduct periodic surveys to measure employee satisfaction.
• Based on SayPro policy, be the main connection between SayPro direction and staff representatives, and call for meetings, and representative elections, when necessary.
• Ensure HR policies related to international staff are compliant with the National Laws, SayPro regulations, and donors’ requirements.
• Supervise the payment of monthly benefits to SayPro international staff, including interns and volunteers ensure good transmission of documents between the SayPro organization and the HR department for any staff-related subjects.
• Coordinate and supervise the issue of visas, authorization to stay, work permits, and all official documentation.
• Upon validation of the, provide information to immigration, police, national security
• Take a leading role in the implementation of the SayPro recruitment policy.
• Supervise the recruitment of SayPro new staff from the identification of the need for recruitment to the finalization of the employment contract.
• Supervise the advertisement of vacancies (internally and externally)
• Advise and coach managers on recruitment and selection methods.
• Supervise, in consultation with line managers, the selection of short-listed applicants.
• Supervise the organization of test and interview appointments with the short-listed applicants.
• Participate in the interview for the manager position and be an active member in the selection of the best applicant based on objective criteria.
• Manage employee probationary period and ensure that no employee goes over the probationary period without their employment being confirmed as permanent, terminated or the probationary period extended for a further period.
• Upon request from the and, conduct a salary and benefits benchmarking exercise and/or produce an analysis of the existing salary surveys developed by other organizations and identify needs for improvement of SayPro salary scale and benefits.
• Consult lawyer and organization labor office when necessary.
• Take a leading role in the implementation of the SayPro training policy.
• Ensure all SayPro employees (national and international) receive induction training on HR policies SayPro the first week of their arrival.
• Ensure that SayPro staff are clearly trained on SayPro safeguarding policies
• Be responsible for the organization of general induction training for new SayPro staff.
• Support SayPro managers to help them to identify the needs of training that could be available and necessary for their team members
• Ensure that individual training needs are identified as part of the employee appraisal system.
• Present the aggregated requests for training to the Training Committee and produce the annual training plan to be approved by head office
• Identify external training providers in order to provide collective training identified as a priority by SayPro Training Committee.
• Prepare for the procurement of external providers (collective training)
• Follow up on the annual training budget and provide regular updates to the and
• Supervise and give guidance to Admin/HR team members.
• Train and coach Admin/HR team members.
• Organize an annual meeting in order to define the HR strategy
• Manage the follow-up of Admin/HR team members’ contracts, and if the need arises, co-validate disciplinary procedures with the Country Manager.
• Oversee Admin/HR team members’ career development: defining training needs and providing guidance on professional development.

Please visit our website at www.saypro.online Email: info@saypro.online Email: info@saypro.online Call: + 27 11 071 1903 WhatsApp: + 27 84 313 7407. Comment below for any questions and feedback. For SayPro Courses, SayPro Jobs, SayPro Community Development, SayPro Products, SayPro Services, SayPro Consulting, and SayPro Advisory visit our website to www.saypro.online