SayPro BOARD SECRETARY

Key Performance Areas and Responsibilities Serve as the champion for good corporate governance throughout the entity. Ensure effective and efficient coordination of Board and Committee meetings and ensure that quorum exist for every meeting. Prepare agendas for Board and Committees’ meetings and ensure that meeting packs are timely dispatched to the members. Timely prepare minutes and Resolution Register for each Board or Committee meeting. Prepare meeting reports on behalf of the Chairpersons of the Committees. Communicate board resolutions to Executive Management and ensure that Board resolutions are implemented. Advert: Board Secretary Page 2 of 3 Develop and maintain the Board and Committees’ resolutions tracker, reviewed by the CEO and share them within three (3) calendar days after the meeting with management and Committees. Ensure that all the historical records pertaining to the Board’s decisions are safely kept in accordance with the legislative requirements. Reviewing submissions from the Management and directly engage with the CEO and/or Executives to seek clarity where necessary, so as to assist the Board members to take informed decisions. Establish and maintain close and positive relationships with relevant Board and Committee members as well as external stakeholders. Actively monitor the regulatory and operating environment and identifying matters which may require the attention of the Board to take action. Effectively coordinate and ensure that appropriate induction programme for all new members of the Board and other governance. Develop a Board Training and Development Programme and ensure that Board members are invited and attend the relevant training suitable to their training needs. Ensure that all Board and Committee members and management adhere to the highest governance standards as detailed in the second King Report and operate within an authority framework approved by the Board. Ensure statutory and regulatory disclosures are recorded in all meetings. Coordinate Annual Board Performance Evaluations. Maintain ongoing communication with the Board and Committees’ Chairpersons and CEO to keep them abreast of ongoing developments within the sector. Serve as the contact for the Board and on behalf of the Board liaise with the external stakeholders such as the Office of the Minister of Higher Education, Science and Innovation, Director-General of Department of Higher Education and Training (DHET), Portfolio Committees which the CATHSSETA reports to, Chairpersons of other SETAs and Captains of the industry etc. Ensure that the Board Charter and Terms of Reference of various Committees are periodically reviewed and approved by the Board. Conduct legislative research and regulatory developments to inform policy changes and advise to the AA to ensure compliance. Effectively and efficiently manage all resources allocated to the Unit. Ensure that logistical and administrative functions such as travel, accommodation and subsistence claims are effectively coordinated. Manage the Board budget, reviews and ensure the effective administration of Board expenditures. Prepare for the Annual General Meeting (AGM) and other events in conjunction with the CEO. Qualifications, Skills, Experience and Attributes Matric plus a LLB Degree or equivalent relevant qualification plus minimum of 5 years’ experience in rendering secretarial or governance related service to the Board of Directors in a public entity of which 3 years should be as a Board Secretary or Assistant Board Secretary. Admission as an Attorney or Advocate is an advantage. Drivers’ license required. Experience in a SETA environment is advantageous. Excellent understanding of legislative and regulatory frameworks governing skills development such as Skills Development Act, Public Finance Management Act, Treasury Regulations and Companies Act. Corporate Governance frameworks such as King III and IV. Presentation and facilitation skills. Good writing and general comm