SayPro Financial Management —

Financial Management

• Reconciling/verifying bank and cash amounts regularly.
• Ensuring payments are made and justified in a timely fashion.
• Detailing expenditure through monthly expense sheets for all cash accounts.
• Preparing the monthly cash needs forecast for the program, ensuring that money is transferred between locations promptly and that daily cash needs are met.
• Preparing the monthly financial accounts. Supporting field bases in financial matters.
• Providing functional supervision to Project Support Managers in field locations.
• Liaising with the Global Support Office (GSO) Finance Officer and specifically as issues arise or when changes occur to the policies and procedures for financial operations.
• Verifying and authorizing payments approved by Budget holders.
• Monitoring project spending on an ongoing (monthly) basis, communicating with the relevant program managers about any under/spend and working with them on budget forecasts to agree on appropriate actions required to bring spending in line with approved budgets.
• Ensure that Medair Finance Procedures are followed in the Country Programme’s offices as part of internal control monitoring.
• Work with Budget holders, Grants Managers,s and GSO staff in the preparation and development of budgets for projects and shared costs.
• Lead end-of-year financial closure on the field supporting the PFO in GSO.
• Contribute to the financial management of signed donor grants.

Administration

• Meet the finance-related administrative requirements of Medair, donors, local legislation, suppliers, contractors, and any other stakeholders, so that the financial aspects of the program function efficiently, effectively, and with integrity.
• Work with HR to ensure the preparation of monthly payroll list, payment, and record-keeping of staff salaries and/or allowances is done promptly and accordance with local employment regulations, ensuring that all required statutory deductions are made and subsequently paid to the appropriate authorities.
• Support the GM and GSO Programme Finance Officer (PFO) in reporting to donors, providing relevant documents and narrative explanations of any anomalies or discrepancies.

Staff Management

• Manage and oversee the program finance staff including recruitment, day-to-day management, development, and training amongst other tasks.

Communication

• Provide training, advice, mentoring, and coaching as required to all relevant staff on financial management, procedures, internal controls, and financial requirements of donors.
• Liaise with local banks as Medair’s financial focal point.
• Participate in meetings with donors and partners regarding project financial performance.

Security

• Control the in-country cash when held on site and when being transferred to other account holders.
• Conduct regular internal audits and report immediately any possible fraud or theft.

Quality Management

• Promote and use the Medair e-library and other operating procedures.

Team Spiritual Life

• Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts.
• Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.
• Encouraged to join and contribute to Medair’s international prayer network.