SayPro FUNDING – SENIOR ADMINISTRATOR Consulting Service

Objective To provide an efficient and efficient administrative and office management support to the Funding Division and coordinate all administrative activities of the division. Required minimum qualification 3-year qualification in Office Administration, Business Administration, or equivalent Graded C2 Required minimum work ? 6-8 years in office management and or funding administration ? 5 years in executive support and/or funding administration KPA’s 1. Coordinate and support the General Manager’s office and the funding division as a whole by ensuring that: ? All administrative functions are efficiently and effectively carried out; ? The obligations of the GM are fulfilled through proper planning, organising, and diary management ; ? Responses to correspondence and requests, electronically and hardcopy and prepare with relevant information for the GM’s signature; and ? Logistical functions are efficiently provided. 2. Implement a document management system and ensure that records management prescripts are implemented in the GM’s office and the entire Division. This includes: ? Implementing systems as directed by the records management legislation; ? The electronic capturing and hard copy filing of contracts, correspondence, reports, etc.; and; 3. Implement a follow-up system internally and externally to ensure that the GM meets divisional obligations and tracks progress in the various divisional projects. 4. Liaise with other administrators in the division and entity to facilitate seamless and integrated support to management for the achievement of divisional goals. 5. Provide induction, mentoring, and coaching service to new administrators in the division. 6. Handle the daily ad1ministrative functions of the portfolio. 7. Perform ++he domain of the role profile, or in accordance with the operational requirement. Competencies Functional K4+qnowledge ? Understanding of general administrative practices and relevant electronic software packages ? Understanding of Funding environment and administrative requirements thereof ? Understanding of unit/divisional goals, targets, and measures ? Basic Knowledge of the procurement process ? Understanding of the PFMA and National Treasury Regulations, and other related legislation ? Knowledge of the MEGA Act Administration Competencies ? Analytical and Problem Solving: Systematic problem analysis and generation of ideas by using several q techniques to generate concepts, and plans and find different ways to solve task-related problems to ensure performance; while actively and diligently working to resolve such issues using development solutions. ? Quality Concern and Accuracy: Proactively monitors data and information and corrects weaknesses to maintain high-quality standards in one’s area of work; points out quality discrepancies to others and attends to personal deficiencies promptly, and enthusiastically guides others to adhere to such standards by instilling to others standards of excellence and quality at all times ? Planning and Organising: Develops integrated plans and uses best-practice tools to achieve outstanding results; initiates and implements collaborative resourcing, usage of efficiency tools to achieve prioritised tasks and projects within scheduled times; and continually communicates tasks and projects progress, challenges, and proactively reorganises tasks on key priorities and quality results within scheduled periods; ? Teamwork: Contributes to self and others’ empowerment by stretching self to achieve goals; inspires personal creativity to do one’s best to achieve recognizable performance results; and fosters the growth of people, empowers them to better meet organisational needs, and nurtures a work environment of greater job satisfaction. Core Competencies ? Integrity and ethical behaviour: Sets High ethical standards and leads by example. ? Innovation and initiat