SayPro Generate a variety of workplace reports using various data gathering techniques

Report WritingWhat is the Basic Structure of a Report?Types of reports can vary greatly; they can range from an experimental report to an environmental impact statement. There is however, a basic structure common to most reports, irrespective of their type.The Major Components of a General Report: what was the problem, how was it investigated, what did you find out and what do your findings mean?A list of the major and minor sections of your report. Set the scene; give some background information about the topic. State the aim/purpose of the investigation. Outline the body sections.Organise the sections in a logical sequence: what you investigated, what you found, what interpretations and what judgements you made. Use short informative headings and subheadings. What has been achieved and what is the significance of your findings and your discussion? Have your aims been successful or not?What do you recommend as a course of action following your conclusion?A list of all the sources you used. Any information (graphs, charts, tables or other data) you used in your report but did not include in the body.Writing Your ReportThis section deals with the next step, writing the important sections of your report: the introduction, conclusion and abstract. They are important because most readers will focus on these sections.Abstracts, Introductions & Conclusions—what’s the difference?An abstract is a brief statement which outlines the report in full; what was done, achieved, decided and concluded. The introduction is a section which states your aims and some required background knowledge. An introduction will also outline the body of the report (where you state what you will do). Don’t confuse the introduction with the abstract or summary; they are NOT the same. The common misconception is that one is simply a smaller version of the other (that the introduction is a rewritten, chopped-up version of the abstract). However, this is not the case.The AbstractMost reports need an abstract, but they are generally more important for technical reports or scientific documents.• An abstract is a succinct passage which provides a brief outline on what was achieved/decided/concluded in your report.• An abstract is placed on a separate page before the contents page.• An abstract can be written last so that every bit of necessary detail is taken from the finished report.• An abstract is one part of a report that will certainly be read by a client/assessor/manager. The rest of the report is read if more detail is required.• An abstract is about half a page in length. Sometimes a word limit is given. This can range from 50-300 words.The IntroductionThe aim of an introduction is to state what you have been asked to achieve and list your current course of action.The ConclusionThe conclusion (along with the introduction and abstract) is generally the section most read by clients. If you can conclude your work /findings well, you facilitate your client’s understanding of your work’s significance, your achievements and whether your aims have been successful or not. Even in the face of failure, e.g. your experiments do not work, a proper conclusion would demonstrate an understanding of what you achieved. Here is how to do that:• Note the shortcomings and pitfalls of the methods and/or equipment used• State your findings from the analysis of your data• Outline possible recommendations (e.g. provide suggestions for further research).Recommendations may form a separate heading if substantial.Note: Do not use your abstract to write your conclusion or vice versa as the reader will believe you have not put enough thought into why you are doing your work. Remember the abstract, introduction and conclusions have different purposes, different emphasis and different structures.

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