SayPro Head of Finance, HR, Administration Department – SUDAN

Under direct supervision of the Country Director and in collaboration with the HQ finance department and the Logistics Coordinator, the Head of Finance-HR and Administration Department directly manages the Finance Coordinator, who in turn manages the finance and admin teams and supervises the related work of the Darfur deputy bases managers.

They also support the HR Coordinator, being the functional link between the mission and HQ. He/she also works in close collaboration with the Heads of Programs and Project Managers.

Among the different fields covered by this position, the part dedicated to Finance is more significant. His/her main responsibilities include:

FINANCE

• Ensure the funds are used properly, in accordance with the internal and donors procedures
• Manage and follow up the budgets
• Coordinate and finalize the formulation of new budgets
• Update the allocation board in accordance with TGH and donors rules
• Support HQ finance team in the preparation of all financial reports
• Follow up the funding contracts and the payments schedule
• Supervise the cash management
• Centralize and check the accountancy
• Verify and manage cash supply requests to HQ
• Manage the cash flow between bases and Coordination office in Khartoum
• Provide the Country Director, operational teams and HQ with financial tools
• Prepare and manage potential audits on Khartoum and field level
• Prepare and manage all financial part on Technical Agreement and Specific Agreement in Sudan
• Supervise partner financial management
• Supervise the monthly HR information, salary payment and follow up of all work contracts

ADMINISTRATION

• Make sure TGH complies with applicable Sudan legislation
• Make sure the financial procedures are understood and well implemented by all
• Support the Country Director to maintain good relations with local authorities and stakeholders
• Support the Country Director with HR responsibilities, providing functional line management to the HR Coordinator
• Ensure efficient archiving of all administrative and financial documents
• Brief each new expatriate and national staff on arrival and train the employees on the internal procedures, Budget follow ups, and forecast spending

HUMAN RESOURCES

• Support the National HR Coordinator, managing tasks during their period of absence
• Functional link of HR from the mission to the HQ
• Budget holder for the HR and administrative budget

COORDINATION

• Contribute to representing TGH to the local authorities, donors and partners
• Potentially replace the Country Director in his/her absence when and as necessary

This list of responsibilities could be modified according to the needs.

Profile

Educational background and experiences

• Minimum 2 years’ experience as Administration, HR and Finance Coordinator in an NGO
• Similar experience in the private sector is an asset
• Proven experience in accountancy and financial management
• Good knowledge of the humanitarian environment (NGOs, UN, mains donors)
• Experience of Arabic or Muslim countries and knowledge of Arabic language a distinct advantage

Skills

• Excellent knowledge of MS Office pack, knowledge of SAGA a plus
• Good communication and writing skills in English, French is an asset

Personal Qualities

• Integrity
• Strong interpersonal and intercultural skills
• Autonomy, rigor and sense of team working
• Pro activity, delegation skill and flexibility

Information

Position: Head of Finance, HR, Administration Department

Country: Sudan

Location: Khartoum with regular field trips to Darfur as security permits

Duration: 9 months – starting from October 2022, renewable

Conditions: Salaried contract, gross monthly salary from €2,300 to €2,800 according to experience, monthly per diem €600, medical coverage of 100% + repatriation insurance + provident fund, accommodation, international and local transportation as part of the mission, break every 3 months. Non family duty station.

How to apply

Please send your CV and Cover Letter to Amandine RUINART, HR Officer