SayPro Lebanon Project Management —

SayPro

Activity planning and management

  • Plan, manage and monitor the projects’ activities, in compliance with the contract signed with the donor and with COOPI and the donor’s procedures;
  • Prepare internal monthly reports and regularly organizes project review;
  • Contribute to analyzing possible opportunities for project designing/funding;
  • Elaborate, write and prepare all necessary documents to present new projects, by the organization’s processes and procedures;
  • Cooperate with the Communication and Fund-Raising office for all communication, awareness, and fundraising activities implemented in and for the country, also supporting the donor’s visibility.

Staff Management

  • Ensure recruitment of project local staff, in compliance with the country’s rules/laws and COOPI’s procedures in the country;
  • Ensure good coordination with local partners to organize joint programmatic activities and ensure the highest quality standards in implementation;
  • Plan and organize capacity-building activities for the local partner;
  • Evaluate local staff employed for projects and participate in the evaluation of the project,

Administrative and financial management

  • Ensure good administrative and financial management of the project (e.g. expenditure planning, budget monitoring);
  • Ensure correct supervision or direct management of accounting and project cash safe/bank account.

Logistics

  • Ensure correct planning of purchases in line with the project and related procedures (donors and organizations);
  • Responsible for the correct management of all goods purchased for the project, and for regularly updating the inventory, in cooperation with the Administrative Coordinator;
  • Contribute to strengthening security assessments and ad hoc procedures, applying the general country procedures to the specific context of the project.

Reporting and proposal writing

  • Ensure timely preparation of all financial and narrative reports;
  • Ensure the preparation of all formal communication and contract modifications requests (ex. budget modification) of the project to the donor;
  • In coordination with the Head of Mission, contribute to the development of country programs and sector projects by proposing and writing new proposals and indentifying potential donors.

Institutional relations

  • Ensure smooth communications with the donors’ officers, the local project’s partners, and beneficiaries, in compliance with the organization’s guidelines;
  • Represent COOPI in all relevant clusters and working groups, contributing to raising the organization’s profile, and keeping the organization abreast of the latest technical guidance and recommendations;