**SayPro Project Finance Management

SayPro

• Establishes project’s finance and supporting function policies, systems, and procedures, and directs or performs their development, documentation, and implementation.

• Prepares and regularly reviews project financial management manual and ensures that all staff is compliant with the requirements and arranges training as necessary during induction.

• Manages project finance activities and schedules to meet the financial reporting requirements and deadlines specified by SayPro. Prepares quarterly accrual reports, expenditure reporting, and quarterly expenditure projections – consolidated for all project offices in multiple cities (ensuring a variance of no more than 5% of actual from forecast).

• Provides project management and program staff with monthly actual-to-budget expenditure reports and analysis for project funds and facilitates their review and discussion.

• Ensures balance sheet reconciliations are completed monthly and on a timely basis and review final reconciliations and trial balances with the Project Director.

• Ensures that the finance team retains copies of accurate and adequate supporting receipts for all expenditures, as per SayPro requirements.

• Closely monitors all financial activities, and keeps the Project Director advised of all situations which have the potential for a negative impact on internal controls or financial performance.

• Directs the preparation of and approval of all SayPro financial reports with respect to accounting, legal and contractual requirements and ensures the review of such reports by the Project Director prior to submission.

• Enforces internal control policies and procedures.

• Maintains current knowledge of local government requirements related to financial matters and ensures compliance with tax regulations and other legal requirements. Supports the set-up of project-specific bank accounts in the country to prevent co-mingling of funds and identifies necessary authorized signatories for each account to ensure a smooth banking process with adequate financial controls in place to prevent mismanagement of funds.

• Establishes project finance roles and responsibilities matrix; ensures job descriptions are current; recruits and maintains a qualified staff to perform finance functions.

• Leads of interviewing and selection process for all new finance staff and implements a training program for the project’s finance staff, including accurate expenditure tracking and quarterly forecasting of expenditure.

• Ensures constructive performance reviews are completed on a timely basis and facilitates discussion of performance, training requirements and career options with project finance staff.

• Supervises all project office bank relations and bank account activities including negotiation of fees, interest and currency exchange rates.

• Oversees the timely preparation, review and approval of all monthly bank account and cash reconciliations.

• Assists with the preparation and revision of project budgets.

• Prepares the annual and monthly cash budgets based on approved funding