**SayPro Tender Need Identification • Development of Business Objectives • Monitoring of Tender Portals and Past Tenders • Industry Publications in line with IT Requirements • Tender Mapping in line with past calls Means of Verifications

Means of verification for the activities related to tender need identification, development of business objectives, monitoring of tender portals and past tenders, industry publications in line with IT requirements, and tender mapping in line with past calls are essential for ensuring that these processes are executed effectively and efficiently. Here are common means of verification for these activities:

Tender Need Identification:

1. Tender Need Records: Maintain a record of identified tender needs, including details such as source, description, and deadline.
2. Documentation: Keep documentation of discussions, emails, or formal requests that lead to the identification of tender needs.

Development of Business Objectives:

3. Business Objective Documentation: Maintain records of documented business objectives that are developed in response to identified tender needs.
4. Stakeholder Approvals: Gather documented approvals or sign-offs from relevant stakeholders for the finalized business objectives.

Monitoring of Tender Portals and Past Tenders:

5. Tender Portal Monitoring Logs: Maintain logs or records of activities related to the monitoring of tender portals, including dates, sources, and relevant details.
6. Notification Subscriptions: Keep records of subscribed notifications or alerts from tender portals to confirm active monitoring.

Industry Publications in line with IT Requirements:

7. Publication Access Records: Document access to industry publications or sources relevant to IT requirements.
8. Saved Publications: Save copies or links to publications that provide information on IT requirements and tender opportunities.

Tender Mapping in line with Past Calls:

9. Tender Mapping Documentation: Maintain documentation of how current tender needs are mapped to past tender calls, including any criteria or rationale.
10. Success Stories and Case Studies: Document successful past tenders and case studies that support the mapping process.
11. Feedback from Stakeholders: Gather feedback and input from stakeholders involved in the mapping process.
12. Audit and Compliance Records: Maintain records related to audit or compliance checks ensuring that the mapping aligns with past calls and successes.
13. Historical Tender Data: Utilize historical tender data to confirm the accuracy of the mapping process.

These means of verification help establish transparency and accountability in the tender management process. They provide evidence that the activities have been carried out as planned and support informed decision-making and analysis for ongoing improvements in the tender management process.