**SayPro Tender Need Identification • Development of Business Objectives • Monitoring of Tender Portals and Past Tenders • Industry Publications in line with IT Requirements • Tender Mapping in line with past calls Means of Verifications

Means of verification for the activities related to tender need identification, development of business objectives, monitoring of tender portals and past tenders, industry publications in line with IT requirements, and tender mapping in line with past calls are essential to ensure that these processes are carried out effectively and efficiently. Here are common means of verification for these activities:

Tender Need Identification:

1. Tender Need Records: Maintain a record or database of identified tender needs. This record should include details such as the source of the need, description, deadline, and any supporting documentation.
2. Meeting Minutes: Document and retain meeting minutes or notes from discussions where tender needs are identified.
3. Email and Correspondence: Archive relevant emails and correspondence that contain information about identified tender needs.

Development of Business Objectives:

4. Business Objective Documentation: Maintain records of documented business objectives that have been developed in response to identified tender needs. These documents should include the objectives, goals, and key performance indicators.
5. Stakeholder Approvals: Ensure that approvals or sign-offs from relevant stakeholders are documented to confirm their alignment with the business objectives.

Monitoring of Tender Portals and Past Tenders:

6. Tender Portal Monitoring Logs: Keep logs or records of activities related to the monitoring of tender portals. These logs should include the dates of monitoring, sources checked, and relevant details about identified opportunities.
7. Notification Subscriptions: Maintain records of subscriptions to notifications or alerts from tender portals. This serves as evidence of active monitoring.

Industry Publications in line with IT Requirements:

8. Publication Access Records: Document access to industry publications or sources relevant to IT requirements. Include records of the publications accessed, the dates, and the specific IT-related information gathered.
9. Saved Publications: Save copies of or links to publications that provide information on IT requirements and tender opportunities.

Tender Mapping in line with Past Calls:

10. Tender Mapping Documentation: Keep records that document how current tender needs are mapped to past tender calls. Include any criteria, rationale, and evidence supporting the mapping process.
11. Success Stories and Case Studies: Document successful past tenders and case studies that support the mapping process. These success stories should provide evidence of past achievements.
12. Feedback from Stakeholders: Gather feedback and input from stakeholders involved in the mapping process. Document any discussions or feedback received.
13. Audit and Compliance Records: Maintain records related to audit or compliance checks to ensure that the mapping aligns with past calls and successes.
14. Historical Tender Data: Utilize historical tender data to confirm the accuracy of the mapping process. This data can serve as a reference for ensuring that the mapping is in line with past calls.

These means of verification help establish transparency, accountability, and compliance in the tender management process. They provide evidence that the activities have been carried out as planned, support informed decision-making, and enable ongoing improvements in the tender management process.