**SayPro Tender Need Identification • Development of Business Objectives • Monitoring of Tender Portals and Past Tenders • Industry Publications in line with IT Requirements • Tender Mapping in line with past calls Risks and Assumptions

Tender management activities involve certain risks and assumptions that should be taken into account during the process. Here are common risks and assumptions associated with tender need identification, development of business objectives, monitoring of tender portals and past tenders, industry publications in line with IT requirements, and tender mapping in line with past calls:

Risks:

1. Incomplete Information: There is a risk that the information available for identifying tender needs is incomplete, leading to missed opportunities.
2. Scope Creep: The risk that the development of business objectives may expand beyond the initial scope, potentially affecting resource allocation and timelines.
3. Market Dynamics: Changes in market conditions and competition can affect the relevance and availability of tenders, making monitoring challenging.
4. Data Accuracy: There is a risk that information from industry publications may contain inaccuracies, affecting the alignment with IT requirements.
5. Mapping Complexity: The process of mapping current tender needs to past calls can be complex, and there is a risk of inaccuracies or misalignment.
6. Resource Constraints: Limited resources, such as personnel or budget, can impact the effectiveness of monitoring and mapping activities.
7. Stakeholder Expectations: There is a risk that stakeholder expectations may change during the process, potentially affecting the development of business objectives.
8. Regulatory Changes: Changes in regulations and compliance requirements can impact the relevance and eligibility for certain tenders.
9. Competition: The level of competition for tender opportunities can vary, affecting the chances of success.

Assumptions:

1. Complete Information: The assumption that the information available for identifying tender needs is comprehensive and reliable.
2. Scope Stability: Assuming that the scope of business objectives development remains stable and well-defined.
3. Consistent Market Conditions: Assuming that market conditions and tender availability remain relatively stable.
4. Accurate Data: The assumption that information from industry publications is accurate and aligned with IT requirements.
5. Mapping Feasibility: Assuming that mapping current tender needs to past calls can be achieved with a reasonable degree of accuracy.
6. Adequate Resources: The availability of adequate resources, including personnel and budget, to support monitoring and mapping activities.
7. Stakeholder Consistency: Assuming that stakeholder expectations remain consistent throughout the process.
8. Regulatory Compliance: Assuming that the organization can maintain compliance with evolving regulations.
9. Healthy Competition: Assuming a competitive landscape that allows for a fair chance of success in tendering.

It’s essential to actively manage and mitigate the identified risks and validate assumptions throughout the tender management process to ensure that potential issues are addressed, and the process remains aligned with the organization’s goals and objectives. Additionally, having contingency plans in place for potential risks is a good practice.