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  • SayPro Finance and Administration Officer

     Job Purpose To support the implementation of DRM program/project implementation by providing high quality support in finance, administration and reporting (financial) while contributing to the DRM department’s overall To ensure IFRC and donor rules and regulations are adhered to and ensure close collaboration with the Country Cluster Delegation in Jakarta, the National Societies and potential additional To work closely with PMI and CVTL on overall delivery of financial and administrative support related to DRM projects specifically for funding support from IFRC and related back donors. The Finance and Administration Officer will help ensure the right use of resources according to established agreed To work closely with DRM team in IFRC CCD Jakarta, to understand the technical aspects of the DRM projects/programmes to improve the quality of financial reporting.Officer, Finance and Administration Job Duties and Responsibilities Responsibilities for administration tasks: Prepare monthly Forecast, Requisition for goods and services, Staff Cash Advance Request, and Working Advance for National Society (WANS) Request for PMI, CVTL, and IFRC DRM Program Unit in accordance with the respective Project Agreement/Cash Request Letter/Terms of Reference/Budget Holder approval and submit to IFRC Finance Unit or into IFRC finance application system. Check and validate the accounting and budget codes for transactions or costs incurred in accordance with the approved project budgets Prepare and monitor the payment for consultants to ensure on time payment, which includes requesting invoicing from consultants based on the deliverables stated in Contract and Terms of Reference, preparing Request for Payment for the Consultants by completing all contractual supporting documents, validating accounting and budget codes, and submitting to IFRC Finance Unit or uploading into IFRC finance application system Store and maintain updated record of project financial related documents at Development Shared-Folder. Responsible on reviewing and submitting any DRM Program administrative and finance documents as per federation rules and system. Responsibilities for Program Finance and Accounting tasks: Prepare and process the PMI and CVTL’s project financial settlements which includes: Preparing the journals of the PMI and CVTL’s project financial settlements. Verifying the eligible supporting documents for each transaction incurred according to the budget allocation for activities in the Project Agreement, and procedures/regulations of the PMI, CVTL, and IFRC for finance, procurement, and/or human resources. Liaising with the PMI and CVTL’s project finance focal point and their finance unit staff to ensure the availability of eligible supporting documents for settlements. Validating the accurate accounting and budget codes. Seeking for review from the IFRC Finance Unit on the project financial settlement and acting upon the feedback. Coordinating with and seeking for inputs from other project finance team to ensure a shared-approach and solution in dealing with certain issues of the project financial settlement Requesting approval from the respective Budget Holder for the financial settlement Submitting to IFRC Finance Unit or uploading the project financial settlement into IFRC finance application system. Prepare the settlement of Staff Cash Advance including validating the accounting and budget codes, requesting approval from the respective Budget Holder and submitting to IFRC Finance Unit or uploading the settlement into IFRC finance application system. Update the financial trackers of the following items on a weekly basis and work with the Line Manager on a monthly basis: PMI and CVTL’s Working Advance reporting status, project financial settlement progress, and due Working Advance report PMI and CVTL’s Budget versus Actual of the Line Manager/Program Manager Staff Cash Advance Settlement status Due invoice and payment status for consultants Job Duties and Responsibilities (continued) Coordination, Communication and Knowledge management Work together with the Line Manager to conduct reconciliation with IFRC Finance Unit, PMI, and CVTL on the status of NS Working Advance and its settlements. Liaise with PMI and CVTL program and finance counterpart to request for due Working Advance reports along with the original hardcopy and softcopy of financial documents/invoices to be submitted to IFRC Finance Unit and verify that the original hard copy is consistent with the financial settlement accepted by the IFRC Finance Unit. Coordinate and maintain good relationship with PMI and CVTL program and finance counterparts to ensure proper verification of financial settlement and reconciliation of Working Advance and other project finance related matters. As a member of Finance Monitoring and Development section, collaborate with the team of project/program finance staff to ensure shared-approach in resolving any financial settlement issues with PMI and CVTL, proactively provide suggestions and solutions for improved finance mechanism, system, and interface in the IFRC delegation and with PMI and CVTL, provide recommendations and inputs to the Line Manager on potential risks of the project/programme implementation or finance procedures that may lead to potential loss to the overall operation if proper action is not taken. Support in providing mentoring/coaching/technical assistance related to finance management capacity building to both PMI and CVTL if required/needed Education Professional/academic (Bachelor’s Degree) qualification in finance or accounting Experience 4-6 years of experience in a finance or accounting for projects Experience working in a RC/RC National Society and/or IFRC/ICRC Experience of working in the humanitarian or development sector with focus or responsibility in finance and accounting Experience of working in a project management setting Experience of working with IFRC accounting, administrative, procurement and logistic systems (Preferred) Knowledge, Skills and Language Advanced skills in computers (Windows, spreadsheets, word processing and accounting packages) Experience of and ability to use manual accounting systems Knowledge of logistics and procurement system/procedures Knowledge of logistics and procurement system/procedures Excellent written and oral communication skills Knowledge and experience of CODA (Preferred) Programme and project management experience including planning, monitoring, evaluation and reporting (Preferred) Competencies and Values A high degree of competence in Teamwork; commitment to the Red Cross/Red Crescent Movement; integrity & personal conduct; sensitivity to diversity; flexibility & adaptability; initiative & direction; interpersonal skills; resilience.              How to apply       Range of Salary for this position start from IDR 12,868,000 – 16,977,000 In order for us to assure a proper comparative evaluation of your application for this vacancy and to enable us to consider your profile against other similar current and future vacancies, we ask that applicants submit their applications together with a letter of motivation no later than 14 October 2022. Important Note: Please note that the selected candidate will be hired through a national contract under Indonesia labor law. The incumbent is responsible to abide by Federation policies, procedures, plans and the applicable laws The closing date is midnight Geneva time zone. Applications received after the closing date will not be considered; Only those candidates shortlisted for interviews will be notified. The position will be based in Jakarta thus Indonesian as well as foreign applicants with valid and current residence and work permits in Indonesia are encouraged to apply. Apply by clicking this link

  • SayPro Director of Finance & Administration (DFS) – USAID/SIHSA

     Background The International Rescue Committee’s mission is to help people whose lives and livelihoods are shattered by conflict and disaster to survive, recover, and gain control of their future. Founded over 80 years ago, the IRC is a leading humanitarian and development organization with presence in more than 40 countries. Across contexts, the IRC is committed to delivering innovative, high-impact programs tailored to the needs of communities affected by crisis. Position Summary: IRC is seeking a Director of Finance and Administration (DFA) for an anticipated USAID-funded 5-year project in Sierra Leone to improve public health outcomes, the Strengthening Integrated Health Services Activity (SIHSA). The DFA will be responsible for overseeing all aspects of strategic and operational finance for the award (awarding mechanism to be determined). As a member of the project’s Senior Management Team, the DFA provides the leadership and management necessary to ensure the project has the appropriate financial infrastructure and systems in place to support the smooth project implementation. S/he will contribute to the development of the project’s strategic and operational plans and be accountable for ensuring and monitoring delivery against the financial plans through targeted and comprehensive financial analytical review. S/he will act as the principal finance business partner to the Chief of Party (COP) and other Senior Management Team members. The position will be based in Freetown, Sierra Leone. Recruitment is contingent upon successful award of the project, and selection of final applicant is subject to USAID approval. The project is anticipated to begin in February 2023. Job Responsibilities:  Ensures that all policies and procedures are in compliance with IRC and USAID policies, procedures, and requirements.   Establishes project’s finance and supporting function policies, systems and procedures, and directs or performs their development, documentation, and implementation.   Manages project finance activities and schedules to meet the financial reporting requirements and deadlines specified by New York HQ and USAID.   Prepares quarterly accrual reports, expenditure reporting, and burn rate projections.   Provides project management and program staff with monthly actual-to-budget expenditure reports and analysis for project funds and facilitate the review and discussion.   Ensures balance sheet reconciliations are completed monthly and on a timely basis and review final reconciliations and trial balances with the COP.   Closely monitors all financial activities and keeps the COP advised of all situations which have the potential for a negative impact on internal controls or financial performance.   Directs the preparation of and approval of all USAID financial reports in respect to accounting, legal and contractual requirements and ensures the review of such reports by the COP and HQ prior to submission.   Enforces internal control policies and procedures.   Maintains current knowledge of local government requirements related to financial matters and ensures compliance with tax regulations and other legal requirements.   Establishes project finance roles and responsibilities matrix; ensures job descriptions are current; recruits and maintains qualified staff to perform finance functions.   Develops and implements a training program for the project’s finance staff.   Ensures constructive performance reviews are completed on a timely basis and facilitates discussion of performance and career options with project finance staff.   Supervises all project office bank relations and bank account activities including negotiation of fees, interest and currency exchange rates.   In compliance with IRC policy, establishes policies regarding cash holding limits, cash movements and foreign currency holdings of the project.   Oversees the timely preparation, review and approval of all monthly bank account and cash reconciliations.   Designs, implements, and monitors systems, procedures and reporting necessary to maintain on current basis accurate forecasts of cash requirements for meeting future spending, including commitments entered into and which obligate IRC to future spending.   Supervises the preparation of Cash Transfer Requests to New York and ensures that appropriate cash balances are maintained to facilitate project implementation.   Assists with the preparation and revision of project budgets.   Prepares the annual and monthly cash budgets based on approved funding.  Requirements:  A bachelor’s degree from an accredited university in Accounting, Business Administration, Commerce or Finance with a recognized professional certificate in accounting such as CPA, or a master’s degree in Accounting.   Minimum of eight years in similar financial, compliance, or operational role supporting USAID and international donor projects in similar contexts.   Experience with budgeting and financial reporting requirements on multimillion-dollar USAID-funded projects.   Experience with financial management and reporting on projects with substantial sub-award/sub-contract components.   Strong knowledge of generally accepted accounting practices, financial reporting standards, financial management processes and procedures.   Familiarity with USAID rules and regulations and USG Federal Acquisition Regulations.   Extensive experience in working with computerized accounting systems, standard spreadsheet and database programs (SUN System).   Good written and verbal skills in English.   Must have a proven track record of proactively identifying and communicating potential problems and proposing solutions.   Excellent interpersonal communication skills and professional patience and be able to interact, partner and thrive in a diverse environment.   Committed to staff training and development and effective at facilitation.  Local candidates in Sierra Leone strongly encouraged to apply! The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation. IRC et les employés de IRC doivent adhérer aux valeurs et principes contenus dans le IRC WAY (normes de conduite professionnelle). Ce sont l’Intégrité, le Service, et la Responsabilité. En conformité avec ces valeurs, IRC opère et fait respecter les politiques sur la protection des bénéficiaires contre l’exploitation et les abus, la protection de l’enfant, le harcèlement sur les lieux de travail, l’intégrité financière, et les représailles.             How to apply       https://rescue.csod.com/ux/ats/careersite/1/home/requisition/29997?c=rescue

  • SayPro HR Specialist (HR Administration)

     Position Title: HR Specialist (HR Administration) Job classification: G-6 Duty station: Manila (Global) Administrative Centre (MAC) Type of Appointment: One-Year Fixed-Term with possibility of extension Closing date: 5 October 2022 Salary: Php 746,790 per annum net of taxes Context The Human Resources Administration Unit (HRAU), located in the Manila Human Resources Operations and Administrative Services (MHRO), is responsible for providing a full range of personnel support services relating to contract administration and entitlements and benefits to IOM staff in the Professional category and General Service staff in Headquarters (HQ). Under the overall supervision of the Head, Human Resources Administration Unit and direct supervision of the National Human Resources Officer, the incumbent is responsible for the human resources administration services for staff in the Professional category in a specific Region and / or Headquarters based General Service Staff. Required Qualifications and Experience Education: Bachelor’s degree in Human Resources, Business Administration, Psychology or related field with four years of relevant professional experience; or, High School diploma with six years of relevant experience. Experience: Experience in Human Resources Management and personnel administration. Experience using an ERP system. Experience in an international organization, non-government or government organisation, in a multi-cultural setting, is an advantage. Advanced knowledge of Microsoft Office. Knowledge of IOM/UN HR procedures and rules is an asset. Knowledge of SAP highly desirable.              How to apply       Interested candidates are invited to submit their applications by 5 October 2022 at the latest, referring to this advertisement. For further information, please refer to: https://careersph.iom.int/vacancies/vn-0662022-vn-0662022-hr-specialist-hr-administration-g-6-manila-global-administrative In order for an application to be considered valid, IOM only accepts online profiles duly completed. IOM welcomes applicants from qualified individuals, irrespective of their race, religion, skin, color, nationality, age, disability status, ancestry, sex, sexual orientation, gender identity or expression, marital status, family structure, mental health status, or any other characteristic. Only shortlisted candidates will be contacted.

  • SayPro Senior Administration and Human Resources Officer

     About CBM CBM (registered as CBM Christoffel-Blindenmission Christian Blind Mission e.V.) is an international development organisation committed to improving the quality of life of persons with disabilities in the persons communities of the world. Based on our Christian values and more than 100 years of professional expertise, we address poverty as a cause and a consequence of disability. We work in partnership to create an inclusive society for all. To reinforce our Administration and HR functions, we are recruiting for a Senior Officer Administration and Human Resources. The position is full-time, based in Abuja, Nigeria with 40h/week. This position is only filled locally. With contractual conditions of the respective country. An expatriation is not intended. These are your responsibilities  1. General  Manage professional office administration and efficient operations of the Country Office in line with relevant CBM standards. Document and maintain updated administrative processes and procedures; initiate and lead regular reviews to ensure clarity, effectiveness and efficiency. Ensure that CBM is complying with in-country regulatory requirements such as registration and related annual reporting to relevant authorities (except financial regulatory requirements such as statutory accounts, audit, tax filing, social security contributions, etc., which are the responsibility of the Country Finance Manager). Effectively line-manage the administrative staff based on performance. Handle logistics and visa applications for visitors and expatriate co-workers. Provide support to the Country Director specific to the operational requirements of his/her position, such as schedule management, minute taking, report writing. Ensure office and property/facility management, including office cleanliness, organizing and overseeing maintenance and repair works on CBM premises or on CBM assets; facilitating and following up on Accessibility and Inclusion audits. Put in place and maintain relevant insurance contracts. Organize security of the premises, keep up-to-date contact with Security Company and oversee the security guards work. Support the timely procurement of goods and services to address the needs of the Country Office; act as a member of a vendor/supplier selection committee. Ensure oversight and management of Country Office IT systems and maintenance, access to Navision (where relevant), SharePoint and other relevant Programmes. Collaborate closely with the Country Finance and Regional HR Manager to ensure cross-functional policies, procedures and practice are harmonized and streamlined where relevant. Model and promote CBM’s values, culture and inclusive practices and promote disability and gender equality with colleagues. 1.2 HR Administration Support the Regional HR Manager in ensuring on-time delivery of HR services and accuracy of information. Provide timely and consistent HR data for the Country office to facilitate the preparation and dissemination of HR reports. Submit HR recruitment / contracting requests for approval in line with the Authority Structure Support the Regional HR Manager with administrative and logistical aspects of expatriate co-worker assignments, such as arranging house leases, security, vehicle, etc. Facilitate the in-country recruitment and candidate selection process. Ensure employment contracts are in place and inform the Country Director in a timely manner of contract end-dates. Coordinate the process of induction & briefing for new staff in the Country Offices. Coordinate the effective implementation of the annual performance management process by line managers in line with agreed timelines Ensure all staff have up-to-date and signed job descriptions in place.  1.3 Additional Duties: In addition to the responsibilities outlined in section I above, the incumbent will upon instruction by the line-manager and the Country Director, perform ad hoc activities, which either are by their nature related to his normal duties or evolve from operational requirements. This may include but is not limited to: be available as a potential member of Teams of Competence regarding Administration and HR working groups within CBM*.* Travel activities ❒ yes These are your qualifications Academic degree in Human Resources, Law, General Management, Business Administration or any other relevant field. Master’s degree in Human Resources will be an added advantage Minimum of three(3) years’ experience in a similar position within a reputable organization, preferably a development organisation. In depth knowledge and experience of management practices and processes regarding local staff and expatriates Experience in operational HR management with a focus on labour law. Experience in operating personnel systems, ideally REXX Very good knowledge of human nature, empathy, "hands-on" mentality, careful working methods Independent, agile and flexible working style Good knowledge of English Identification with Christian values and the mandate of the CBM Reflect CBM values in daily work. An effective team player who is able to work diplomatically and with sensitivity with individuals from a variety of cultures, professions and personal backgrounds. High level of professionalism, maturity and integrity when dealing with sensitive information and issues. Ability to proactively anticipate any potential issues or risks for the office and submit appropriate recommendations to address them. Quality results oriented. Ability to prioritize tasks efficiently and meet critical priorities. Highly organized and self-directed, comfortable working in a fast-paced environment with changing priorities and under minimal supervision. What we offer A meaningful position with a lot of creative freedom in the world's leading organization in the field of Disability Inclusive Development A fair salary and other social benefits based on the local conditions in the country you apply for An approachable, agile organization with self-reliant people in a diverse and collegial team and great team spirit              How to apply       Please apply exclusively online via our applicant portal (see link below).  To get started click on the APPLY NOW button on our CBM job portal. A Cover letter and CV completes your application. We look forward to receiving your application! Your contact person: Mrs. Olachi Cynthia Nzuruba, Tel.: +234 9121649352 We would like to further promote diversity in our teams and therefore welcome applications from people of different ethnic and social backgrounds, religions and world views, different ages and genders, and especially from people with disabilities. *Suitability is decisive, gender is irrelevant!

  • SayPro Operations HR & Administration Office Management —

    SayPro

    Recruitment

    ● Assists with the recruitment process by reviewing applications regularly and identifying qualified candidates to be interviewed

    ● Coordinates communication with candidates and schedules interviews

    ● Maintains candidates’ information, in particular skills and availability

    ● Maintains regular contact with vetted candidates in the pool

    ● Conducts initial orientation to newly hired employees

    Crewing

    ● Helps draw up plans for future rotation needs

    ● Maintains regular contact with Search and Rescue team members to keep track of their availability and administrative readiness

    ● Prepares future rotation plans for review with HR Manager and SAR Manager

    ● Confirms rotation plans to crew and coordinates information sharing

    ● Coordinates with post-rescue partner and journalists/photographers coming on board at each rotation

    HR Administration

    ● Performs administrative tasks and services to support effective and efficient human resources

    ● Serves as first HR point of contact for Operations ship and shore employees and answers frequently asked questions from employees relative to contracts, standard policies, benefits, HR processes, etc. Refers more complex questions to HR Manager or management

    ● Regularly tracks administrative documents of employees to ensure employee readiness to be scheduled on rotations.

    ● Requests necessary documents to establish contracts to employees.

    ● Liaises with crewing agency to request contracts, verifies, and forwards contract to employees. Tracks signed returns

    ● Maintains accurate, confidential, and up-to-date human resource files, employee records, and documentation

    ● Assists with other ad-hoc HR tasks, such as supporting crew with researching and booking training or doctor appointments, or producing reports

    Travel, Accommodation and Port Call Planning

    ● Manages crew change and port call visitor movements (travel booking, mission letters, accommodation booking, access list, meal planning)

    ● Communicates port call logistical details to crew, post rescue partner and visitors

    ● Coordinates with Logistics department to book car/van rental for port call

    Finance Administration

    ● Keeps track of deployment start and end dates of external post-rescue team members and journalists/photographers so that Finance can establish invoices

    ● Manages ship and shore expense claims. Creates new N2F (expense claim management system) profiles, processes and validates expenses claims

    ● Manages Operations credit card and cash bosh. Reconciles to bank statements

  • SayPro Administration and Finance Management —

    SayPro
    Please visit our website at www.saypro.online Email: info@saypro.online Email: info@saypro.online Call: + 27 11 071 1903 WhatsApp: + 27 84 313 7407. Comment below for any questions and feedback. For SayPro Courses, SayPro Jobs, SayPro Community Development, SayPro Products, SayPro Services, SayPro Consulting, and SayPro Advisory visit our website to www.saypro.online