SayPro

Tag: SayPro Operations Article List

  • SayPro Operations Management (Circus Triangle Mall) Consulting Service

    R30 – R40 per month Permanent Intermediate position

  • SayPro Operations Management Consulting Service —

    SayPro

  • SayPro Operations Management (Circus Triangle Mall) Consulting Service

    R30 – R40 per month Permanent Intermediate position

  • SayPro Internshipational Operations Management —

    SayPro is an organization that is making a positive difference in the lives of people worldwide, a friendly and supportive culture, working with values-driven and highly engaged colleagues, work-life balance, and flexible working – these are just some of the reasons we think Practical Action is a great place to work. SayPro believes that having a diverse workforce and inclusive workplace culture based on respect will enable us to be an effective organization. We seek to create an inclusive workplace in which people are accepted as individuals, regardless of their differences, and where they feel their contribution is valued.  We treat all applications for employment on their merits and do not take into consideration any factors that are not relevant to the job such as disability, race, age, religion, gender, gender reassignment, or sexual orientation.

  • SayPro Operations HR & Administration Office Management —

    SayPro

    Recruitment

    ● Assists with the recruitment process by reviewing applications regularly and identifying qualified candidates to be interviewed

    ● Coordinates communication with candidates and schedules interviews

    ● Maintains candidates’ information, in particular skills and availability

    ● Maintains regular contact with vetted candidates in the pool

    ● Conducts initial orientation to newly hired employees

    Crewing

    ● Helps draw up plans for future rotation needs

    ● Maintains regular contact with Search and Rescue team members to keep track of their availability and administrative readiness

    ● Prepares future rotation plans for review with HR Manager and SAR Manager

    ● Confirms rotation plans to crew and coordinates information sharing

    ● Coordinates with post-rescue partner and journalists/photographers coming on board at each rotation

    HR Administration

    ● Performs administrative tasks and services to support effective and efficient human resources

    ● Serves as first HR point of contact for Operations ship and shore employees and answers frequently asked questions from employees relative to contracts, standard policies, benefits, HR processes, etc. Refers more complex questions to HR Manager or management

    ● Regularly tracks administrative documents of employees to ensure employee readiness to be scheduled on rotations.

    ● Requests necessary documents to establish contracts to employees.

    ● Liaises with crewing agency to request contracts, verifies, and forwards contract to employees. Tracks signed returns

    ● Maintains accurate, confidential, and up-to-date human resource files, employee records, and documentation

    ● Assists with other ad-hoc HR tasks, such as supporting crew with researching and booking training or doctor appointments, or producing reports

    Travel, Accommodation and Port Call Planning

    ● Manages crew change and port call visitor movements (travel booking, mission letters, accommodation booking, access list, meal planning)

    ● Communicates port call logistical details to crew, post rescue partner and visitors

    ● Coordinates with Logistics department to book car/van rental for port call

    Finance Administration

    ● Keeps track of deployment start and end dates of external post-rescue team members and journalists/photographers so that Finance can establish invoices

    ● Manages ship and shore expense claims. Creates new N2F (expense claim management system) profiles, processes and validates expenses claims

    ● Manages Operations credit card and cash bosh. Reconciles to bank statements

  • SayPro Operations Management

    SayPro· Ensure that all staff understand the Procurement and Logistics SOPs and ensure that both are fully implemented within the operation· Participation in the preparation of the program budget· Develop and maintain good relationships with all partners and potential donors in the area of operation· Take all necessary measures to motivate staff and build strong team spirit at all levels· Supervise support staff to improve quality and efficiency of administrative matters **· Make monthly monitoring report to actively contribute to the narrative contractual, financial and other specific reportsWith regard to the workshop and fleet, the Operations Manager shall be responsible for:· Direct, mediate, support, and lead all matters relating to the garage· Update, organize and define the objectives of staff in the garage by defining the responsibilities according to the activity level of the garage· Take appropriate actions to improve workshop performance in accordance with the expected results and available means· Implement and monitor workshop repair and maintenance activities· Ensure, during repair service, that a log book is updated every journey, is kept in each vehicle and is regularly scrutinized for accuracy and legibility. This includes verifying if all service periods are reflected on the log book· Efficiently organize and be transparent in the procurement of spare parts in the sub delegation· Ensure that the garage management procedures and those of the management of spare parts are properly implemented at all levels· Oversee the distribution and management of fuel for the vehicles and generators· Recommending service intervals for each vehicle· Ensuring that maintenance is carried out timely, with due regard for the safety of all concerned and the operations expected by the client· Ensuring that all garage operating costs connected to the vehicles are correctly and timely budgeted, accounted for and reported appropriately in accordance with project guidelines.· Ensuring that vehicles managed in the garage move only with official permission, and only with persons authorized by management. That vehicle movement is controlled to produce effective and timely delivery of services to the client and beneficiaries· Ensuring that road license on all vehicles is renewed timely, and that updated documents are carried in each vehicle· Ensuring that third party insurance is affected timely, and that documents are maintained in each vehicle· Ensuring that drivers comply with the laws of the country they are operating in at all times, and at all times act with courtesy, good manners and appropriate respect· Ensuring that fuel for each vehicle is monitored, recorded and accurate reports submitted timely as required· Make sure that drivers are properly informed of any new legislation, local bye-laws, project guidelines and other information relevant to their duties timely and effectively· Ensuring that drivers and driver’s assistants are regularly assessed and mentored in their duties, health and behavior and that recommendations are made to management without delayWith regard to warehouse and fuel management, the Operations Manager and shall:· Ensure that management of the warehouse and its items are monitored and properly distributed· Ensure the management of the fuel is monitored and properly accounted for· Ensure that management is made aware of any issues that the partner may have communicated with regard to the operation in the country, so that timely action may be taken· Oversee the operations of the garage, fuel, and warehouses